Admin & Office Operations Executive

People Profilers Pte Ltd; Santo Niño 1st; On-site; PHP 1,379,000 - 2,298,000; Full time

Job summary

People Profilers Pte Ltd is seeking an analytical Office & Admin Specialist to manage end-to-end employee services, security, and facilities for a busy corporate environment. You will coordinate onboarding, access control, office operations, and executive support to ensure smooth daily functioning.

The role requires a Diploma or Degree in business admin and 2–4 years of related experience, strong organisational skills, vendor coordination, and a proactive, service-oriented mindset.

Qualifications

• Diploma or Degree in Business Administration or related discipline.
• Minimum 2-4 years of relevant experience in office administration, facilities management, or employee services.
• Proven ability to manage multiple operational areas with strong attention to detail.

Responsibilities

• Manage end-to-end onboarding, offboarding, and transfers for staff and interns.
• Coordinate issuance and recovery of passes, access cards, lanyards, and lockers.
• Ensure timely system access provisioning and deactivation.
• Maintain up-to-date records and trackers to support audit and compliance requirements.
• Administer CorpPass access, including user access setup, modification, and termination.
• Maintain secure and accurate records of access cards, lockers, and system permissions.
• Oversee CCTV and security systems servicing and vendor coordination.
• Support audits, investigations, and security reviews where required.
• Oversee daily office operations to ensure a safe, functional, and well-maintained workplace.
• Manage office facilities, including equipment servicing and maintenance.
• Coordinate with cleaning teams, pantry services, and vendors for daily operations, events and VIP requirements.
• Supervise facilities support staff to ensure service delivery standards.
• Provide reception coverage and visitor management when required.
• Raise and manage purchase requisitions, POs, and blanket POs for admin items.
• Coordinate billing and payment processing with finance teams.
• Support vendor sourcing, quotation comparison, and contract coordination.
• Assist in budget tracking and cost monitoring for administrative functions.
• Manage and monitor administrative ticketing systems for timely responses and closure.
• Support setup of training sessions, meetings, and corporate events.
• Assist senior management meetings with logistics and visitor arrangements.
• Ensure meeting rooms and training facilities are prepared and restored post-usage.
• Perform designated emergency roles (Fire Warden & First Aider) and support drills.
• Promote workplace safety and regulatory compliance.
• Drive office operations improvements and cross-coverage for continuity.

Skills

Multitasking

Attention to detail

Organisational skills

Communication

Problem-solving

Education

Diploma or Degree in Business Administration or related discipline

Tools

Procurement software

Facilities management systems

Ticketing systems

Job description

People Profilers Pte Ltd is seeking an analytical Office & Admin Specialist to manage end-to-end employee services, security, and facilities for a busy corporate environment. You will coordinate onboarding, access control, office operations, and executive support to ensure smooth daily functioning.

The role requires a Diploma or Degree in business admin and 2–4 years of related experience, strong organisational skills, vendor coordination, and a proactive, service-oriented mindset.