Senior Employee Relations Specialist

Gavin Ventures Inc.; Taguig; On-site; PHP 600,000 - 900,000; Full time

Job summary

Gavin Ventures Inc. in the Philippines seeks a Senior Employee Relations Specialist to lead employee relations matters, investigations, and disciplinary processes in alignment with company policies and labor laws.

You will collaborate with HR, managers, and the Internal Legal Department to ensure fair, confidential handling of cases. You will manage incident reports, issue notices (NTE/NOD), monitor attendance, and oversee PIPs and offboarding, ensuring accurate documentation and compliant

Qualifications

• Bachelor's degree in HR, psychology, or related field and 3–5 years HR experience.
• Strong knowledge of Philippine labor laws and due process.
• Experience handling investigations, NTEs, NODs, and disciplinary cases.

Responsibilities

• Manage employee relations cases from intake to resolution.
• Conduct internal investigations and incident reviews.
• Prepare notices (NTE) and decisions (NOD) per policy and law.
• Coordinate with Internal Legal Department on cases.
• Monitor attendance/tardiness from timekeeping records.
• Oversee Performance Improvement Plans (PIP).
• Oversee EOP and offboarding processes.
• Maintain confidential investigation files and documentation.

Skills

HR investigations

Policy compliance

Discretion

Documentation

Communication skills

Analytical thinking

Education

Bachelor's degree in Human Resources Management or related field

Job description

About The Role

We are looking for a Senior Employee Relations Specialist who will be responsible for managing employee relations concerns, workplace investigations, disciplinary processes, performance-related cases, and employee compliance matters. The role will work closely with employees, managers, HR, and the Internal Legal Department to ensure that employee concerns and cases are handled fairly, consistently, confidentially, and in accordance with company policies and applicable labor laws.

Key responsibilities

• Manage and monitor employee relations cases, workplace concerns, and disciplinary matters from initial documentation through resolution
• Review and follow up on Incident Reports (IRs) and conduct appropriate internal investigations based on reported incidents
• Gather and review relevant documents, statements, records, and other information necessary for internal investigations
• Prepare and issue Notice to Explain (NTE) to employees involved in potential policy violations, in coordination with the concerned department and HR management
• Coordinate with the Internal Legal Department regarding employee relations cases, investigations, disciplinary actions, and other labor-related concerns
• Prepare and issue Notice of Decision (NOD) based on the results of the investigation and applicable company policies, subject to the appropriate review and approval process
• Monitor employee tardiness and attendance concerns based on Timekeeping (TK) records and ensure that appropriate notices and documentation are issued when necessary
• Handle and monitor the Performance Improvement Plan (PIP) process based on employees' monthly performance evaluations, including coordination with supervisors and department heads
• Manage and monitor the EOP (Employee Offboarding Process), ensuring proper coordination among HR, employees, departments, and other concerned parties
• Ensure proper documentation and maintenance of employee relations records, investigation files, notices, and case resolutions

About You

• Bachelor's degree in Human Resources Management, Psychology, Behavioral Science, Business Administration, or a related field
• At least 3-5 years of relevant experience in Employee Relations, Labor Relations, HR Operations, or a similar HR role
• Strong knowledge of Philippine labor laws, DOLE regulations, and basic principles of employee discipline and due process
• Hands-on experience handling Incident Reports, internal investigations, NTEs, NODs, disciplinary cases, and employee grievances
• Experience in managing attendance and tardiness cases, including review of timekeeping records and corresponding documentation
• Experience handling Performance Improvement Plans (PIPs) and performance-related employee cases
• Familiarity with employee offboarding/termination processes and proper documentation
• Strong written and verbal communication skills, with the ability to communicate professionally with employees and management
• Strong investigation, documentation, analytical, and problem-solving skills
• Ability to handle confidential and sensitive employee information with professionalism and discretion