Senior EA to Founder: Calendar, Travel & Personal Ops

vamasters, Inc.; Cadiz; On-site; PHP 420,000 - 660,000; Full time

Job summary

vamasters, Inc. seeks an experienced Executive Assistant to provide high-level support to a founder balancing an early-stage business with personal life requirements. You will manage calendars, inboxes, travel, invoices, and file systems while maintaining discretion and professional communication.

The role requires strong written English, the ability to propose and implement efficient tools, and a proactive mindset to keep complex schedules running smoothly.

Qualifications

• Several years of experience as an Executive Assistant to senior executives or founders.
• Excellent written English with the ability to produce professional, natural-sounding correspondence without leaning on AI-generated content
• Solid calendar, inbox, and travel management experience
• Experience managing bill payments, invoices, and financial document organization
• Knowledge of Google Workspace and/or Microsoft 365
• High discretion and experience keeping confidential and financial information secure
• Responsible, exact, and comfortable working independently
• Clear communication skills with a proactive, anticipate-the-need mindset

Responsibilities

• Oversee the executive's calendar, arranging meetings, setting reminders, and keeping business and personal commitments neatly organized
• Sync a shared calendar with a family member to line up schedules and head off conflicts
• Sort and organize the inbox, splitting business from personal correspondence and highlighting priority items
• Organize travel, including flights, accommodations, itineraries, and logistics
• Take care of routine bill payments from a designated account and keep invoices and bills in order
• Gather statements and financial documents for the accountant
• Set up and maintain a secure, well-structured file system for business and personal documents
• Suggest and implement tools and a tech stack for calendar, file management, secure document sharing, and task tracking
• Write clear, professional correspondence on the executive's behalf
• Share end-of-day updates on finished tasks and upcoming priorities

Skills

Executive support

Calendar management

Email management

Travel planning

Invoicing & bills

Document organization

Discretion

Written English

Proactive communication

Tools

Google Workspace

Microsoft 365

Encrypted vaults

1Password

LastPass

Job description

vamasters, Inc. seeks an experienced Executive Assistant to provide high-level support to a founder balancing an early-stage business with personal life requirements. You will manage calendars, inboxes, travel, invoices, and file systems while maintaining discretion and professional communication.

The role requires strong written English, the ability to propose and implement efficient tools, and a proactive mindset to keep complex schedules running smoothly.