Trusted Right-Hand EA to a Startup Founder

vamasters, Inc.; Pasay; On-site; PHP 420,000 - 720,000; Full time

Job summary

Executive Assistant position offering high-level support to a founder with an early-stage business and busy personal life. You’ll manage calendar, inbox, travel, bills, invoices, and file organization across business and personal matters.

Ideal candidate writes well, handles sensitive information discreetly, and suggests smart tools and systems to keep everything running smoothly. Preferred profiles include experience supporting senior leaders, strong written English, and a proactive,

Qualifications

• Several years of experience supporting senior executives or founders.
• Excellent written English; able to write professional, natural-sounding correspondence without AI.
• Strong calendar, inbox, and travel management experience.
• Experience handling bill payments, invoices, and financial documents.
• Proficient in Google Workspace and/or Microsoft 365.
• Strong discretion handling confidential information securely.
• Trustworthy, precise, and comfortable working independently.
• Strong communication and proactive mindset.

Responsibilities

• Manage the executive's calendar, booking meetings and reminders; keep business/personal commitments organized.
• Coordinate a shared calendar to align schedules and avoid conflicts.
• Triage and organize inbox; flag priority items."
• Plan and arrange travel, including flights, accommodations, itineraries, logistics.
• Handle routine bill payments and keep invoices organized.
• Compile statements and financial documents for accounting.
• Create and maintain a secure file system for business and personal documents.
• Recommend and set up tools and a tech stack for calendar, files, sharing, and task tracking.
• Draft clear, professional correspondence on the executive's behalf.
• Send end-of-day updates on completed tasks and upcoming priorities.

Skills

Executive support

Calendar management

Written English

Discretion

Self-starter

US executives

US executives

US executives

US executives

Tools

Google Workspace

Microsoft 365

Job description

Executive Assistant position offering high-level support to a founder with an early-stage business and busy personal life. You’ll manage calendar, inbox, travel, bills, invoices, and file organization across business and personal matters.

Ideal candidate writes well, handles sensitive information discreetly, and suggests smart tools and systems to keep everything running smoothly. Preferred profiles include experience supporting senior leaders, strong written English, and a proactive,