Senior Administrative & Facilities Coordinator

World Bank Group; Manila; On-site; PHP 320,000 - 520,000; Full time

Job summary

World Bank Group in Manila seeks a Senior Administrative Assistant to support relocation, office operations, and general administrative services. The role involves coordinating staff arrivals, visa and travel logistics, facilities readiness, and data management across departments.

You will work with security, facilities, and vendors, ensuring timely responses and confidential handling of information, while maintaining documentation, trackers, and service continuity in a diverse, multicultural

Qualifications

• Bachelor’s degree in a relevant field with strong organizational skills.
• Experience in office administration and protocol support is desirable.
• Ability to manage multiple priorities and maintain confidentiality.
• Excellent written and verbal communication in English.

Responsibilities

• Coordinate relocation and visiting mission support, including visas and logistics.
• Oversee facilities coordination, space planning, and service continuity.
• Provide general administrative support, including documentation and billing items.
• Support procurement and contract management as needed.
• Maintain records, trackers, and assist with staff requests and events.

Skills

Relationship management

Multicultural teamwork

Event coordination

Time management

Education

Bachelor’s degree

Tools

Microsoft Office

Administrative systems

Job description

World Bank Group in Manila seeks a Senior Administrative Assistant to support relocation, office operations, and general administrative services. The role involves coordinating staff arrivals, visa and travel logistics, facilities readiness, and data management across departments.

You will work with security, facilities, and vendors, ensuring timely responses and confidential handling of information, while maintaining documentation, trackers, and service continuity in a diverse, multicultural