Executive Assistant to Director General – Strategic Admin

Asian Development Bank (ADB); Manila; Presencial; PHP 900.000 - 1.300.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Paid leave

Medical and health benefits

Life and other insurance plans

Staff development

Retirement plan

Descripción de la vacante

Asian Development Bank (ADB) seeks an Executive Assistant to provide high-level administrative support to the Director General, Corporate Services Department, based at the Manila headquarters. You will coordinate inter-departmental activities, manage confidential matters, and ensure adherence to ADB standards.

Responsibilities include document flow, correspondences, schedule management, travel and event arrangements, and mentoring junior admins.

Formación

• Bachelors degree in finance, business administration, public administration, or related disciplines.
• At least 5 years’ work experience as an executive assistant to senior management or other relevant administrative support experience.
• Proficient in the use of relevant computer-based programs and applications including databases such as Oracle, Outlook, and SharePoint and the use of document tracking systems.
• Familiarity with travel platform such as Concur and video conferencing tools such as MS Teams, and Zoom.
• Familiarity with operational and administrative procedures and full understanding of the interactions between the organization’s different work areas and workflows
• Demonstrate the ability to manage confidential and urgent matters.
• Demonstrate good coordination and can work with individuals from different cultural/national backgrounds.
• Liaise and work with staff within their own work location and throughout ADB and able to work with teams as a constructive team member.
• Excellent command of written and verbal communication skills in English.
• Please refer to link for ADB Competency Framework for Technical LocalGrade TL3.

Responsabilidades

• Coordinate with the front office staff for all divisions under CSD on document flow administrative practices, and completion of internal and external commitments.
• Ensure correspondences and documents are accurate, complete, and prepared following ADB standards.
• Manage incoming and outgoing correspondences and ensure distribution, review, and action.
• Draft or respond to routine correspondence on behalf of Director General and assist with more complex communication.
• Manage the Director Generals schedule, including meetings, travel, accommodation, and event arrangements. Provide administrative support, including screening calls, responding to queries, and coordinating logistical requirements for department activities.
• Handle confidential matters and monitor documents requiring urgent attention and action.
• Communicate the Director Generals instructions to concerned staff and monitor completion of the required actions.
• Maintain organized filing systems and records and prepare briefing, progress, and work program reports for Director General.
• Provide guidance to other administrative assistants on work procedures, guidelines, formats, and other general administrative practices of the department.
• Perform other duties as may be required and reflected in your work plan.

Descripción del empleo

Asian Development Bank (ADB) seeks an Executive Assistant to provide high-level administrative support to the Director General, Corporate Services Department, based at the Manila headquarters. You will coordinate inter-departmental activities, manage confidential matters, and ensure adherence to ADB standards.

Responsibilities include document flow, correspondences, schedule management, travel and event arrangements, and mentoring junior admins.