Senior Administrative Assistant & Office Coordinator

WHO - World Health Organization; Manila; On-site; PHP 788,000 - 964,000; Full time

Benefits offered by this job

30 days annual leave

Job summary

WHO - World Health Organization in Manila is seeking a Team Associate to support leadership with information flow, scheduling, and administrative duties. You will liaise with multiple WHE units, manage correspondence, and assist with procurement, budgeting and project monitoring.

The role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Qualifications

• Essential: Completion of secondary school education.
• Desirable: Relevant university degree.
• Strong organization and office skills, note-taking and minute writing.
• Ability to multitask and work under pressure.
• Expert knowledge of English.

Responsibilities

• Oversee and monitor information flow in IHR, screening, sorting, analysing and identifying areas requiring action by the supervisor.
• Ensure effective follow-up on requests for information and briefings, liaising with WHE units as appropriate.
• Receive visitors and calls, provide background information for appointments, redirect as needed.
• Maintain agenda and calendar, schedule meetings, adapt to disruptions.
• Draft administrative correspondence and reports, ensure WHO style and accuracy.
• Monitor goods and services, including receipts and inventory.
• Coordinate office space requirements with relevant units.
• Prepare meeting notes, minutes and follow-up actions.
• Lead procurement requests for goods and services in GSM system.
• Provide budget information and assist in project monitoring and financial coordination.
• Open, organize and maintain general/project files; ensure up-to-date filing.

Skills

Organizational skills

Note-taking

Discretion

Multitasking

English proficiency

Education

Secondary education

University degree optional

Job description

WHO - World Health Organization in Manila is seeking a Team Associate to support leadership with information flow, scheduling, and administrative duties. You will liaise with multiple WHE units, manage correspondence, and assist with procurement, budgeting and project monitoring.

The role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.