Senior Accounts Payable Coordinator (Onsite-Tacloban)

Virtual Staffing Solutions OPC; Tacloban; On-site; PHP 502,000 - 837,000; Full time

Job summary

Virtual Staffing Solutions OPC is seeking a detail-oriented Senior Accounts Payable Coordinator to support its centralized AP across corporate, property, and construction operations in Tacloban City, Philippines. The role emphasizes accuracy, vendor management, and timely payments within a high-volume AP environment.

The ideal candidate will have at least 2 years of AP experience, a high school diploma, and proficiency with MS Office.

Qualifications

• At least 2 years of Accounts Payable or accounting experience.
• High school diploma or equivalent; some college coursework in Accounting/Finance preferred.
• Working knowledge of basic accounting principles and AP processes.
• Experience handling vendor invoices, reconciliations, and payment processing.
• Strong attention to detail and accuracy when handling financial information.
• Proficient in Microsoft Word, Excel, and Outlook.
• Strong organizational, time-management, and problem-solving skills.
• Good written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a time-sensitive environment.
• Ability to remain calm, focused, and effective while handling high-volume or time-sensitive tasks.
• Experience supporting US-based companies, vendors, or accounting operations is an advantage.

Responsibilities

• Receive, review, and accurately code vendor invoices to GL accounts, expense categories, and cost codes.
• Process and record accounts payable transactions in the AP/accounting system.
• Ensure invoices are properly supported, approved, coded, and processed per procedures.
• Process invoices across multiple entities supporting corporate, property, and construction operations.
• Generate and maintain reports of outstanding invoices and vendor balances.
• Reconcile vendor accounts and monthly statements to identify discrepancies.
• Investigate and resolve invoice, payment, and billing discrepancies with vendors and internal teams.
• Maintain accurate vendor records and documentation (W-9s, COIs, etc.).
• Respond to vendor inquiries and follow up on outstanding issues as needed.
• Ensure accurate and timely processing of vendor payments.
• Review invoices and supporting documentation for correct vendors and entities.
• Monitor outstanding invoices and secure necessary approvals.
• Maintain compliance with AP processes and internal controls.
• Maintain organized AP files and documentation.
• Assist with AP reconciliations, reporting, and other accounting tasks.
• Provide administrative support to the centralized AP team and collaborate with relevant teams.

Skills

Accounts Payable

Vendor Invoices

Excel

Time Management

Education

High School Diploma

Accounting Coursework

Tools

Microsoft Word

Excel

Outlook

Job description

About the Client

Our client is a US-based, vertically integrated multifamily real estate company specializing in property development, construction, and management. The company develops and manages residential communities across the Sun Belt region of the United States, with a focus on delivering high-quality communities and efficient property operations.

As part of its growing centralized finance function, the company is seeking a detail-oriented Senior Accounts Payable Coordinator to support its corporate, property, and construction operations.

Position Overview

The Senior Accounts Payable Coordinator will be part of a centralized Accounts Payable team responsible for efficiently processing and maintaining vendor invoices across multiple entities and business operations.

This role requires strong attention to detail, solid knowledge of basic accounting principles, and the ability to manage a high volume of invoices and vendor transactions while maintaining accuracy and meeting deadlines. The successful candidate will work closely with internal teams and vendors to resolve discrepancies, ensure timely payments, and maintain accurate AP records.

Key Responsibilities

Accounts Payable Processing

• Receive, review, verify, and accurately code vendor invoices to the appropriate general ledger accounts, expense categories, and cost codes.

• Process and record accounts payable transactions in the AP/accounting system.

• Ensure invoices are properly supported, approved, coded, and processed in accordance with established procedures.

• Process invoices across multiple entities supporting corporate, property, and construction operations.

Vendor Account Management

• Generate and maintain reports of outstanding invoices and vendor balances.

• Reconcile vendor accounts and monthly statements to identify discrepancies or missing transactions.

• Investigate and resolve invoice, payment, and billing discrepancies in coordination with vendors and internal stakeholders.

• Maintain accurate vendor records and documentation, including W-9 forms, Certificates of Insurance (COIs), and other required documents.

• Respond to vendor inquiries and follow up on outstanding issues as needed.

Payment Processing and Compliance

• Ensure accurate and timely processing of vendor payments.

• Review invoices and supporting documentation to help ensure payments are made to the correct vendors and entities.

• Monitor outstanding invoices and follow up on items requiring resolution or additional approval.

• Maintain compliance with established AP processes, documentation requirements, and internal controls.

Records Management

• Maintain organized and accurate AP files and supporting documentation.

• Ensure proper filing, retention, and storage of invoices, payment records, vendor documentation, and other AP-related records.

• Assist with AP reconciliations, reporting, and other accounting-related activities as required.

Administrative and Team Support

• Provide administrative and operational support to the centralized AP team as needed.

• Assist with process improvements and other finance-related projects.

• Collaborate with corporate, property management, construction, and other internal teams to ensure efficient invoice and payment processing.

Qualifications and Requirements

• At least 2 years of relevant Accounts Payable or accounting experience.

• High school diploma or equivalent required; some college coursework in Accounting, Finance, or a related field is preferred.

• Working knowledge of basic accounting principles and accounts payable processes.

• Experience handling vendor invoices, account reconciliations, and payment processing.

• Strong attention to detail and accuracy when handling financial information.

• Proficient in Microsoft Word, Excel, and Outlook.

• Strong organizational, time-management, and problem-solving skills.

• Good written and verbal communication skills.

• Ability to manage multiple priorities and meet deadlines in a time-sensitive environment.

• Ability to remain calm, focused, and effective while handling high-volume or time-sensitive tasks.

• Strong ability to work independently while collaborating effectively with a centralized finance team.

• Experience supporting US-based companies, vendors, or accounting operations is an advantage.

Work Arrangement

Employment Type: Full-time

Industry: Real Estate / Property Development / Construction

Work Setup: Full Onsite in Tacloban City

Shift Schedule: Graveyard Shift