Senior AP Coordinator: Real Estate & Construction

Virtual Staffing Solutions OPC; Tacloban; On-site; PHP 502,000 - 837,000; Full time

Job summary

Virtual Staffing Solutions OPC is seeking a detail-oriented Senior Accounts Payable Coordinator to support its centralized AP across corporate, property, and construction operations in Tacloban City, Philippines. The role emphasizes accuracy, vendor management, and timely payments within a high-volume AP environment.

The ideal candidate will have at least 2 years of AP experience, a high school diploma, and proficiency with MS Office.

Qualifications

• At least 2 years of Accounts Payable or accounting experience.
• High school diploma or equivalent; some college coursework in Accounting/Finance preferred.
• Working knowledge of basic accounting principles and AP processes.
• Experience handling vendor invoices, reconciliations, and payment processing.
• Strong attention to detail and accuracy when handling financial information.
• Proficient in Microsoft Word, Excel, and Outlook.
• Strong organizational, time-management, and problem-solving skills.
• Good written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a time-sensitive environment.
• Ability to remain calm, focused, and effective while handling high-volume or time-sensitive tasks.
• Experience supporting US-based companies, vendors, or accounting operations is an advantage.

Responsibilities

• Receive, review, and accurately code vendor invoices to GL accounts, expense categories, and cost codes.
• Process and record accounts payable transactions in the AP/accounting system.
• Ensure invoices are properly supported, approved, coded, and processed per procedures.
• Process invoices across multiple entities supporting corporate, property, and construction operations.
• Generate and maintain reports of outstanding invoices and vendor balances.
• Reconcile vendor accounts and monthly statements to identify discrepancies.
• Investigate and resolve invoice, payment, and billing discrepancies with vendors and internal teams.
• Maintain accurate vendor records and documentation (W-9s, COIs, etc.).
• Respond to vendor inquiries and follow up on outstanding issues as needed.
• Ensure accurate and timely processing of vendor payments.
• Review invoices and supporting documentation for correct vendors and entities.
• Monitor outstanding invoices and secure necessary approvals.
• Maintain compliance with AP processes and internal controls.
• Maintain organized AP files and documentation.
• Assist with AP reconciliations, reporting, and other accounting tasks.
• Provide administrative support to the centralized AP team and collaborate with relevant teams.

Skills

Accounts Payable

Vendor Invoices

Excel

Time Management

Education

High School Diploma

Accounting Coursework

Tools

Microsoft Word

Excel

Outlook

Job description

Virtual Staffing Solutions OPC is seeking a detail-oriented Senior Accounts Payable Coordinator to support its centralized AP across corporate, property, and construction operations in Tacloban City, Philippines. The role emphasizes accuracy, vendor management, and timely payments within a high-volume AP environment.

The ideal candidate will have at least 2 years of AP experience, a high school diploma, and proficiency with MS Office.