Secretary

DIWA PRINTING PRESS INC; Tuguegarao; On-site; PHP 240,000 - 420,000; Full time

Job summary

DIWA PRINTING PRESS INC is seeking an experienced Secretary/Executive Assistant to proactively manage the manager's schedule, draft letters and emails, and handle regulatory compliance. The role requires a Bachelor's degree and at least 2 years in a similar role. Strong MS Office skills, excellent organization, and precise note-taking are essential.

Other duties include assisting with purchasing, meeting follow-ups, and maintaining orderly files to support smooth daily operations.

Qualifications

• 2+ years of experience as a Secretary or Executive Assistant.
• Proficiency with Microsoft Word and Excel.
• Strong organizational skills and ability to manage multiple tasks.
• Excellent drafting of letters and emails.
• Note-taking ability with accurate meeting documentation.
• Good memory and attention to detail.
• Bachelor’s Degree required.

Responsibilities

• Proactively manage the Manager's schedule and tasks.
• Draft letters, emails, and other communications.
• Handle government regulatory compliance including filings, permits, and licenses.
• Assist with purchasing and coordinate with suppliers.
• Attend meetings to take notes and follow up on actions.
• Organize and maintain documents and ensure accessibility.
• Perform routine bank errands and assist with general office tasks.

Skills

Microsoft Word

Microsoft Excel

Organization

Communication

Note-taking

Attention to detail

Education

Bachelor's Degree

Job description

Responsibilities:

• Proactively manage the Manager's schedule and tasks.

• Draft letters, emails, and other communications as needed.

• Handle government regulatory compliance, including the preparation, filing, and processing of documents, certificates, permits, and licenses across various government agencies.

• Assist with purchasing, including coordinating with suppliers and payment of payables.

• Attend meetings to take notes, summarize discussions, and follow up on action items.

• Organize and maintain important documents, ensuring that all files are accessible and well-documented.

• Perform routine bank errands as needed to support daily operations.

• Assist with general office tasks, including filing, data entry, and other administrative duties that contribute to the smooth functioning of the office.

What We're Looking For:

• Experience: Minimum of 2 years of experience as a Secretary, Executive Assistant, or similar administrative role.

• Proficiency in Microsoft Office: You should be comfortable using Word and Excel.

• Exceptional Organizational Skills: You must be detail-oriented and skilled at managing multiple tasks at once. Must have a systematic approach to filing and scheduling.

• Excellent Communication: Ability to draft clear, concise, and professional letters and emails.

• Note-Taking Ability: A natural talent for documenting meetings and key points with accuracy.

• Strong Memory & Attention to Detail: You’ll need to be able to recall important details accurately and anticipate needs to keep things running smoothly.

• Education: A Bachelor's Degree is required for this Secretary position.