SCM Associate - Project/Construction Procurement (Housing, MRB & Dormitel)

Filinvest Development Corporation; Muntinlupa; Sur place; PHP 400 000 - 700 000; Plein temps

Résumé du poste

Filinvest Group is seeking an SCM Associate for Project/Construction Procurement (Housing, MRB & Dormitel) to support end-to-end procurement and sourcing. You will ensure timely, cost-effective, and compliant acquisition of goods and services in line with company policies, SLAs, and business needs.

The role involves coordinating with end-users, preparing RFQs, reviewing bids, negotiating terms, and monitoring deliveries across HRB & MRB construction projects to drive value and efficiency.

Qualifications

• Graduate of any 4-year degree business courses.
• At least 2 years diversified work experience in purchasing.
• Proficient in MS Office Applications; familiarity with construction materials is a plus.

Responsabilités

• Coordinate with end-users on schedule of requirements and identify needed items.
• Prepare RFQ and send to accredited suppliers.
• Negotiate price, warranties, payments, and delivery terms with proper evaluation.
• Process PRs and POs within SLA and ensure accurate descriptions.
• Review bids and provide alternatives to end-users for best value.
• Endorse awarded POs to SCM Logistics and monitor delivery.
• Maintain supplier base and ensure supplier accreditation.

Connaissances

MS Office

Construction materials

Formation

Bachelor's degree in business

Description du poste

About the job SCM Associate - Project/Construction Procurement (Housing, MRB & Dormitel)

Job Summary

The Procurement Operations Associate for HRB & MRB Construction Team is responsible for supporting the end-to-end procurement and sourcing process, ensuring the timely, cost-effective, and compliant acquisition of goods and services in accordance with company policies, Service Level Agreements (SLAs), and business requirements

Job Summary

The Procurement Operations Associate for HRB & MRB Construction Team is responsible for supporting the end-to-end procurement and sourcing process, ensuring the timely, cost-effective, and compliant acquisition of goods and services in accordance with company policies, Service Level Agreements (SLAs), and business requirements

Duties and Responsibilities

1. PURCHASE PLAN

• Coordination withthe end-users regarding the schedule of requirements and identify the neededitems
• Participation inthe conceptualization discussion of the end-users to determine the feasibilityof requirements and provide suggestions / alternatives
• Follow up theend-users if expected PRs based on the Purchase Plan are not yet submitted
• Responsible forthe updating if there are movements and revisions on the purchase plan

2. PR/PO PROCESSING

• Review PurchaseRequest (PR) received and ensure that descriptions and specifications of theitems being requested are accurate and complete within the prescribed timeperiod based on SLA
• Examine andprioritize urgent PRs through proper management of workload to serve immediateneeds of the company
• Prepare RFQ andsend to accredited suppliers who are capable on providing the items required
• Prepare technicaltabulation / canvass sheet / canvass report to easily evaluate proposals andquotations. Coordinate and secure approval from the end-users
• Negotiate withvendors the price, warranties, payments, and delivery terms, etc. with propertechnical and commercial evaluation, providing the company cost savings
• Communicatethrough constant interaction with both end-users and suppliers for efficienttransactions and to be in accordance with the SLA and/or Purchase Plan Schedule
• Evaluates PRs andprovides alternatives to end-users to provide the company with the best valueand quality items
• Provideresolutions to the issues and urgent matters before escalating to the team head
• Liaise betweenRequestor and Vendor for the approval of the item being requested, queries,complaints, and other requirements.
• Research on pasttrends and/or pricing for the specific item/service being handled
• Process the assigned Purchase Orders (POs)within the prescribed time period based on the Service Level Agreement (SLA)

3. BID CONTRACT PACKAGE PROCESSING

• Review Bids Requestreceived and ensure that submitted bid plans and documents, descriptions andspecifications of the items being requested are accurate and complete withinthe prescribed time period based on SLA.
• Examine and prioritizeurgent bids through proper management of workload to serve immediate needs ofthe company
• Prepare RFQ and send toaccredited suppliers who are capable on providing the items required
• Prepare technicaltabulation / canvass sheet / canvass report to easily evaluate proposals andquotations. Coordinate and secure approval from the end-users
• Assess all technicalplans and terms of reference provided by end user and be able to evaluate itssufficiency and accuracy
• Ensures accuratetechnical specifications and detailed scope of work of are followed by thecontractor before awarding
• Negotiate with vendorsthe price, warranties, payments, and delivery terms, etc. with proper technicaland commercial evaluation, providing the company cost savings
• Communicate throughconstant interaction with both end-users and suppliers for efficienttransactions and to be in accordance with the SLA and/or Purchase Plan Schedule
• Evaluates bids andprovides alternatives to end-users to provide the company with the best valueand quality items
• Provide resolutions tothe issues and urgent matters before escalating to the team head
• Liaise between Requestorand Vendor for the approval of the item being requested, queries, complaints,and other requirements.
• Research on past trendsand/or pricing for the specific item/service being handled
• Process the assigned bidrequests within the prescribed time period based on the Service Level Agreement(SLA)

4. DELIVERY MONITORING

• Properly endorse theawarded POs and supplier details to SCM Logistics
• Ensure delivery ofsuppliers in accordance to SLA and/or purchase plan by coordinating with SCMLogistics
• Set the agreed timelinefor the services
• Provide assistance andaid in the resolution of logistics related issues and urgent matters
• Awareness in the capacityof the supplier to deliver the items prior awarding
• Able to resolve issues inthe deliveries whether it be damaged, missing, etc. within SLA

5. PAYMENT MONITORING

• Ensure on-time payment ofsuppliers by coordinating with SCM Payments
• Validate clarification onitems and payment terms prior payment to ensure proper flow of money
• Assist in the collectionof required documents for on time payment processing
• Liaise between SCMPayments (if applicable to the team), end-user/site, and supplier for thepayment of the item being requested, queries, complaints, and otherrequirements
• Provide assistance andaid in the resolution of payment related issues and urgent matters

6. SUPPLIER BASE

• To increase suppliers ineach category being handled
• Source suppliers (abroador local) that can provide a balance of good quality and affordable products
• Secure accreditationrequirements from new vendors and endorse the same to the accreditationcommittee
• Evaluates vendors for thepurpose of determining their capability based on their performance to serve therequirements

7. ADMINISTRATIVE

• Ensure proper transmittalof documents
• Coordinate meetings withsuppliers
• Keeping files and records(e.g. Request for Proposal, Purchase Orders, Vendor Files, etc.) for thepurpose of ensuring the availability of documentation and compliance withestablished policies and regulatory guidelines
• Prepare reports such ascost analysis, item status and monitoring, and other relevant to SCMinitiatives for presentation to management
• Ensure that purchasingprocesses are done legally and ethically
• Ensure that trackersestablished are updated and monitored timely and accurately

8. CONSOLIDATION / STANDARDIZATION

• Identify similar servicesfor consolidation from the different projects leading to faster processing andlower rates

9. STRATEGIC PLANNING

• Understanding the natureof the business / project
• Strategic Planning andAssessment of the PR – PO Process

Technical Competencies and Skills

• Proficient in MS Office Applications, Familiarity with Construction Materials as advantage

Education, Trainings and Licenses Required

• Graduate of any 4-year degree business courses
• With at least 2-years diversified work experience in purchasing process