SCM Manager - CSA

Share Pro Inc.; Manila; On-site; PHP 1,800,000 - 2,600,000; Full time

Job summary

Share Pro Inc. in Manila is seeking an SCM Manager – Hotel Procurement to oversee procurement requirements of the Supply Chain Management team, monitor PR/PO processing, and drive cost-saving initiatives while ensuring compliance with company policies.

You will coordinate with end-users and suppliers, negotiate terms, monitor deliveries and payments, and develop implementation strategies for projects, reporting to the SCM Head.

Qualifications

• MS Office proficiency required (Word, Excel, PowerPoint).
• Graduate of Business Courses/Technical Courses (Engineering).
• Ability to coordinate with end-users and suppliers across multiple projects.

Responsibilities

• Coordinate with end-users regarding procurement schedule and item needs.
• Prepare RFQ and obtain supplier quotes; evaluate proposals and secure approvals.
• Negotiate price, terms, and delivery with vendors to achieve cost savings.
• Monitor PR/PO processing, delivery milestones, and payment terms within SLA.
• Maintain proper documentation, vendor files, and compliance with policies.

Skills

MS Office

Education

Graduate of Business Courses/Technical Courses (Engineering

Job description

Job Summary

The SCM Manager – Hotel Procurement oversees the procurement requirements of the entire Supply Chain Management team. He/She is responsible for monitoring the processing of OSM – Hotel Purchase Requests and Purchase Orders on a regular basis. Tasks include evaluating the OSM – Hotel Purchase Requests and Purchase Orders on a regular basis, developing and executing implementation strategies for all projects/business units, assisting in negotiation strategies, providing optimal level of customer service, preparing reports to identify cost cutting initiatives, and monitoring of delivery and facilitating the processing of payments. He/She is responsible for monitoring, updating, and reporting the actions of his/her own group to the SCM Head. He/She is responsible in ensuring that related activities are carried out in accordance to the company policies, procedures, and strategy.

Duties and Responsibilities

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

1. PURCHASE PLAN
   • Coordination with the end-users regarding the schedule of requirements and identify the needed items
   • Participation in the conceptualization discussion of the end-users to determine the feasibility of requirements and provide suggestions / alternatives
   • Generating inputs and strategizing purchase plan for project requirements
2. PR/PO PROCESSING
   • Manage Procurement milestones per project
   • Review Purchase Request (PR) received and ensure that descriptions and specifications of the items being requested are accurate and complete within the prescribed time period based on SLA
   • Examine and prioritize urgent PRs through proper management of workload to serve immediate needs of the company
   • Prepare RFQ and send to accredited suppliers who are capable of providing the items required
   • Prepare technical tabulation / canvass sheet / canvass report to easily evaluate proposals and quotations. Coordinate and secure approval from the end-users
   • Negotiate with vendors the price, warranties, payments, and delivery terms, etc. with proper technical and commercial evaluation, providing the company cost savings
   • Communicate through constant interaction with both end-users and suppliers for efficient transactions and to be in accordance with the SLA and/or Purchase Plan Schedule
   • Evaluate PRs and provide alternatives to end-users to provide the company with the best value and quality items
   • Provide resolutions to issues and urgent matters before escalating to the team head
   • Liaise between Requestor and Vendor for the approval of the item being requested, queries, complaints, and other requirements
   • Process assigned Purchase Orders (POs) within the prescribed time period based on the Service Level Agreement (SLA)
3. DELIVERY MONITORING
   • Manage delivery milestones
   • Properly endorse awarded POs and supplier details to SCM Logistics
   • Ensure supplier deliveries are in accordance with SLA and/or purchase plan by coordinating with SCM Logistics
   • Provide assistance in resolving logistics-related issues and urgent matters
   • Resolve delivery issues such as damaged or missing items within SLA
4. PAYMENT MONITORING
   • Ensure on-time payment of suppliers based on agreed payment terms
   • Validate clarifications on items and payment terms prior to payment to ensure proper flow of funds
   • Assist in collecting required documents for timely payment processing
   • Liaise between Filinvest Accounting groups, end-users/sites, and suppliers for payment-related concerns, queries, complaints, and requirements
   • Process and route Requests for Payment in a timely manner
   • Provide assistance in resolving payment-related issues and urgent matters
5. SUPPLIER BASE
   • Increase the number of suppliers in each category being handled
   • Source local and international suppliers that provide a balance of quality and affordability
   • Secure accreditation requirements from new vendors and endorse them to the accreditation committee
   • Evaluate vendors based on capability and performance in fulfilling requirements
6. ADMINISTRATIVE
   • Ensure proper transmittal of documents
   • Coordinate meetings with suppliers
   • Maintain files and records such as RFPs, Purchase Orders, and Vendor Files to ensure documentation availability and compliance with established policies and regulations
   • Prepare reports such as cost analysis, status monitoring, and SCM-related initiatives for management presentation
   • Ensure that purchasing processes are conducted legally and ethically
7. CONSOLIDATION / STANDARDIZATION
   • Identify similar services for consolidation across projects to enable faster processing and lower rates
8. STRATEGIC PLANNING
   • Understand the nature of the business and projects being supported
   • Perform strategic planning and assessment of the PR-to-PO process
9. ORGANIZATIONAL LEADERSHIP
   • Develop, streamline, and manage purchasing policies, procedures, standards, and strategies to ensure transparency, fairness, impartiality, and confidentiality
   • Ensure team projects and deliverables are completed on time
   • Provide assistance for user inquiries, complaints, and requests related to purchasing activities
   • Plan, organize, direct, manage, and evaluate team purchasing activities
   • Develop strategies and initiatives aligned with the department's overall direction
   • Support and explain decisions when appropriate
   • Set clear work unit policies and procedures
   • Manage workflow and adjust when necessary
   • Perform and/or direct daily administrative tasks
   • Maintain current technical skills and apply new knowledge to improve purchasing activities
10. PERSONNEL MANAGEMENT
    • Coach and mentor employees and ensure achievement of KPAs, KPIs, and development plans
    • Ensure compliance with HR policies during daily activities
    • Provide regular performance feedback, develop subordinate skills, and encourage growth

Technical Competencies and Skills

Proficient in MS Office Applications (Word, Excel, PowerPoint, etc.) Perform a variety of tasks, often changing from one to another of a different nature Can adapt to frequent changes in workload and adjust priorities quickly as circumstances dictate Can work within deadlines and complete work in a timely manner Ability to deal with all levels and coordinate events involving multiple parties Writes clearly and informatively (email, memos, letters

Education, Trainings and Licenses Required

Graduate of Business Courses/ Technical Courses (Engineering