SCM Operations Associate

Filinvest Development Corporation; Muntinlupa; On-site; PHP 558,000 - 781,000; Full time

Job summary

Filinvest Development Corporation in Manila is seeking a Procurement Associate to handle PR-PO processing, supplier coordination, and logistics-related tasks. The role focuses on accurate PR descriptions, timely PO processing, and cost-effective supplier engagements to meet SLA requirements.

The candidate will manage RFQs, prepare canvass reports, and liaise with end-users and vendors to ensure quality, timeliness, and compliant procurement practices within the organization.

Qualifications

• Proficient in Microsoft Office Applications.
• Good oral and written communication skills.
• Initiative and sense of urgency.

Responsibilities

• Review PRs to ensure descriptions/specifications are accurate and complete within SLA.
• Prioritize urgent PRs through workload management to meet immediate needs.
• Prepare RFQ and coordinate with accredited suppliers, seeking VM-SA assistance if needed.
• Prepare technical canvass reports and secure end-user approvals.
• Negotiate price, warranties, payments, and delivery terms with cost-saving focus.
• Communicate with end-users and suppliers to ensure SLA compliance.
• Evaluate PRs and provide alternatives for best value and quality items.
• Research past trends/pricing for items/services.
• Process POs within SLA.
• Provide resolutions to urgent issues before escalation.

Skills

Microsoft Office

Communication skills

Initiative

Sense of urgency

Education

College Graduate

Job description

Job Summary

PROCUREMENT ASSOCIATE

Duties and Responsibilities

• ReviewPurchase Request (PR) received and ensure that descriptions and specificationsof the items being requested are accurate and complete within the prescribedtime period based on SLA
• Examineand prioritize urgent PRs through proper management of workload to serveimmediate needs of the company
• PrepareRFQ and send to accredited suppliers who are capable on providing the itemsrequired and seek assistance of VM-SA if needed
• Preparetechnical tabulation / canvass sheet / canvass report to easily evaluateproposals and quotations. Coordinate and secure approval from the end-users
• Negotiatewith vendors the price, warranties, payments, and delivery terms, etc. withproper technical and commercial evaluation, providing the company cost savings
• Communicatethrough constant interaction with both end-users and suppliers for efficienttransactions and to be in accordance with the SLA and/or Purchase Plan Schedule
• EvaluatesPRs and provides alternatives to end-users to provide the company with the bestvalue and quality items·Liaisebetween Requestor and Vendor for the approval of the item being requested,queries, complaints, and other requirements.
• Researchon past trends and/or pricing for the specific item/service being handled
• Processthe assigned Purchase Orders (POs) within the prescribed time period based onthe Service Level Agreement (SLA)
• Provideresolutions to the issues and urgent matters before escalating to the team head

Delivery Monitoring

• Properlyendorse the awarded POs and supplier details to SCM Logistics
• Ensuredelivery of suppliers in accordance to SLA and/or purchase plan by coordinatingwith SCM Logistics
• Setthe agreed timeline for the services (make sure details are included in POprinting for end users’ references)
• Provideassistance and aid in the resolution of logistics related issues and urgentmatters
• Awarenessin the capacity of the supplier to deliver the items prior awarding
• Ableto assist logistics to resolve issues in the deliveries whether it be damaged,missing, etc. within SLA

Payment Monitoring

• Validateclarification on items and payment terms prior payment to ensure proper flow ofmoney
• Assistin the collection of required documents for on time payment processing
• Liaisebetween SCM Payments (if applicable to the team), end-user/site, and supplierfor the payment of the item being requested, queries, complaints, and otherrequirements
• Provideassistance and aid in the resolution of payment related issues and urgentmatters
• Provideadditional suppliers known (abroad or local) that can provide a balance of goodquality and affordable products
• Securebasic accreditation requirements from new vendors like BIR 2303 and endorse thesame to the accreditation committee thru RFV
• Ensurecomplete transmittal of bidding documents to bidders
• Coordinatemeetings with suppliers
• Keepingfiles and records (e.g. Request for Proposal, Purchase Orders, Vendor Files,approved technical specifications, approved commercial tabulation, etc.) forfuture references
• Preparereports such as bidding status, lead time, and other relevant to SCMinitiatives for presentation to management
• Ensurethat purchasing processes are done legally and ethically

Strategic Planning

• Understandingthe nature of the business/project
• StrategicPlanning and assessment of the PR-PO process

Technical Competencies and Skills

Proficient in Microsoft Office Applications, Good oral and written communication skills, Initiative, Has sense of urgency

Education, Trainings and Licenses Required

College Graduate

Job Summary

PROCUREMENT ASSOCIATE

Duties and Responsibilities

PR-PO Processing

• ReviewPurchase Request (PR) received and ensure that descriptions and specificationsof the items being requested are accurate and complete within the prescribedtime period based on SLA
• Examineand prioritize urgent PRs through proper management of workload to serveimmediate needs of the company
• PrepareRFQ and send to accredited suppliers who are capable on providing the itemsrequired and seek assistance of VM-SA if needed
• Preparetechnical tabulation / canvass sheet / canvass report to easily evaluateproposals and quotations. Coordinate and secure approval from the end-users
• Negotiatewith vendors the price, warranties, payments, and delivery terms, etc. withproper technical and commercial evaluation, providing the company cost savings
• Communicatethrough constant interaction with both end-users and suppliers for efficienttransactions and to be in accordance with the SLA and/or Purchase Plan Schedule
• EvaluatesPRs and provides alternatives to end-users to provide the company with the bestvalue and quality items·Liaisebetween Requestor and Vendor for the approval of the item being requested,queries, complaints, and other requirements.
• Researchon past trends and/or pricing for the specific item/service being handled
• Processthe assigned Purchase Orders (POs) within the prescribed time period based onthe Service Level Agreement (SLA)
• Provideresolutions to the issues and urgent matters before escalating to the team head

Delivery Monitoring

• Properlyendorse the awarded POs and supplier details to SCM Logistics
• Ensuredelivery of suppliers in accordance to SLA and/or purchase plan by coordinatingwith SCM Logistics
• Setthe agreed timeline for the services (make sure details are included in POprinting for end users’ references)
• Provideassistance and aid in the resolution of logistics related issues and urgentmatters
• Awarenessin the capacity of the supplier to deliver the items prior awarding
• Ableto assist logistics to resolve issues in the deliveries whether it be damaged,missing, etc. within SLA

Payment Monitoring

• Validateclarification on items and payment terms prior payment to ensure proper flow ofmoney
• Assistin the collection of required documents for on time payment processing
• Liaisebetween SCM Payments (if applicable to the team), end-user/site, and supplierfor the payment of the item being requested, queries, complaints, and otherrequirements
• Provideassistance and aid in the resolution of payment related issues and urgentmatters

Supplier Base

• Provideadditional suppliers known (abroad or local) that can provide a balance of goodquality and affordable products
• Securebasic accreditation requirements from new vendors like BIR 2303 and endorse thesame to the accreditation committee thru RFV

Administrative works

• Ensurecomplete transmittal of bidding documents to bidders
• Coordinatemeetings with suppliers
• Keepingfiles and records (e.g. Request for Proposal, Purchase Orders, Vendor Files,approved technical specifications, approved commercial tabulation, etc.) forfuture references
• Preparereports such as bidding status, lead time, and other relevant to SCMinitiatives for presentation to management
• Ensurethat purchasing processes are done legally and ethically

Strategic Planning

• Understandingthe nature of the business/project
• StrategicPlanning and assessment of the PR-PO process

Technical Competencies and Skills

Proficient in Microsoft Office Applications, Good oral and written communication skills, Initiative, Has sense of urgency

Education, Trainings and Licenses Required

College Graduate