Procurement Operations

Servicio Filipino Inc.; Quezon City; On-site; PHP 279,000 - 446,400; Full time

Job summary

A leading procurement company in Quezon City seeks a Supply Chain Management professional to handle vendor negotiations, contract administration, and strategic sourcing. Key responsibilities include conducting proposal analyses, collaborating with internal teams, and ensuring compliance with SCM policies. Candidates should have at least 1-2 years of relevant experience and strong MS Office skills. This position offers a dynamic work environment and the opportunity to lead logistics strategies.

Qualifications

• At least 1-2 years of experience in Supply Chain Management or related fields.
• Proficiency in MS Office is essential.
• Detail-oriented with strong analytical skills.

Responsibilities

• Review purchase requisitions, determine sourcing strategies, and invite qualified vendors.
• Conduct proposal analysis and perform detailed cost evaluations.
• Collaborate with internal teams for stake holder alignment.

Skills

1-2 years experience in SCM/related fields

MS Office Skills

Detail-oriented

Education

Any 4-year business related or Engineering related courses

Job description

• Qualifications:
• At least 1-2 years experience in SCM/related fields
• Any 4-year business related or Engineering related courses
• MS Office Skills
• Detailed-Oriented

Job Description:

1. Sourcing & Technical Evaluation

• Strategy & Selection: Review Purchase Requisitions (PRs), determine sourcing strategies, and invite qualified vendors.
• Proposal Analysis: Conduct "level playing field" evaluations and perform detailed cost analyses (including VAT/tax incentives).
• Stakeholder Alignment: Collaborate with internal teams to assess technical and commercial proposals.

2. Contracting & Awarding

• Document Drafting: Create high-level terms, contract templates, and scope-specific agreements based on risk analysis.
• Negotiation: Negotiate and award POs, Contracts, or Notices to Proceed (NTP) based on the best value for the company.
• Execution: Issue approved documents to suppliers and lead "kick-off" meetings to ensure implementers understand contract terms.

3. Contract Administration & Logistics

• Monitoring: Track deliveries for timeliness and manage any change orders or contract variations.
• Logistics Coordination: Work with insurers, brokers, and forwarders to ensure proper goods handling.
• Issue Resolution: Mediate contractual claims (warranty, insurance, short-shipments) and facilitate disposal of scrap materials via bidding.

4. Strategic Sourcing & Vendor Management

• Supplier Relations: Endorse vendors for accreditation and manage performance evaluations and "Watch Cards."
• Synergy: Collaborate across Business Units (BUs) to leverage economies of scale and align procurement processes.
• Analytics: Use market data and spend analytics to drive savings and operational efficiency.

5. Compliance & Systems

• Policy Adherence: Maintain ethical standards, comply with SCM policies, and manage proper document filing.
• P2P Optimization: Work with Business Services to resolve system issues (Oracle/Maximo) and improve cycle times.
• Financial Coordination: Partner with Controllership to ensure smooth payment processing for suppliers.

Coordinates with the SCM Business Services (SBS) team on the following:

• Resolution of system issues (e.g. Maximo and Oracle)
• P2P process optimization to reduce cycle time, improve timely deliveries, among others
• Vendor database management
• Vendor due diligence
• Vendor performance management
• Contract and database management
• Resolution of Vendor Watch Card/ Idash Tickets