SCM Operations Associate

Filinvest Hospitality Corporation; Muntinlupa; On-site; PHP 360,000 - 480,000; Full time

Job summary

Filinvest Hospitality Corporation is seeking a Procurement Associate to review purchase requests, prepare RFQs, and manage supplier relations with rigorous SLA adherence. You will coordinate with end-users and vendors to ensure timely, cost-effective acquisitions that meet quality standards.

The role requires strong MS Office skills, negotiation ability, and clear communication. You will handle PO processing, pricing analyses, and risk mitigation while supporting strategic purchasing initiatives

Qualifications

• College graduate with good communication skills.

Responsibilities

• Review PRs for accuracy and completeness within SLA.
• Prioritize urgent PRs through workload management.
• Prepare RFQ and coordinate with accredited suppliers.
• Create canvass sheets and reports for evaluation and approvals.
• Negotiate price, warranties, payments, and delivery terms with vendors.
• Maintain communication with end-users and suppliers to ensure SLA alignment.
• Research past pricing trends for items/services.
• Process PO issuance within SLA timelines.
• Provide resolutions to urgent issues before escalation to team head.
• Liaise between Requestor and Vendor for approvals and requirements.
• End-to-end delivery monitoring with SCM Logistics.
• Ensure delivery timelines align with the purchase plan.

Skills

MS Office

Negotiation

Vendor management

Communication

Education

College Degree

Job description

Job Summary

PROCUREMENT ASSOCIATE

Duties and Responsibilities

PR-PO Processing

• ReviewPurchase Request (PR) received and ensure that descriptions and specificationsof the items being requested are accurate and complete within the prescribedtime period based on SLA
• Examineand prioritize urgent PRs through proper management of workload to serveimmediate needs of the company
• PrepareRFQ and send to accredited suppliers who are capable on providing the itemsrequired and seek assistance of VM-SA if needed
• Preparetechnical tabulation / canvass sheet / canvass report to easily evaluateproposals and quotations. Coordinate and secure approval from the end-users
• Negotiatewith vendors the price, warranties, payments, and delivery terms, etc. withproper technical and commercial evaluation, providing the company cost savings
• Communicatethrough constant interaction with both end-users and suppliers for efficienttransactions and to be in accordance with the SLA and/or Purchase Plan Schedule
• Researchon past trends and/or pricing for the specific item/service being handled
• Processthe assigned Purchase Orders (POs) within the prescribed time period based onthe Service Level Agreement (SLA)
• Provideresolutions to the issues and urgent matters before escalating to the team head
• Evaluates PRs and provides alternatives to end-users to provide the company with the best value and quality items
• Liaise between Requestor and Vendor for the approval of the item being requested, queries, complaints, and other requirements.

Delivery Monitoring

• Properlyendorse the awarded POs and supplier details to SCM Logistics
• Ensuredelivery of suppliers in accordance to SLA and/or purchase plan by coordinatingwith SCM Logistics
• Setthe agreed timeline for the services (make sure details are included in POprinting for end users' references)
• Provideassistance and aid in the resolution of logistics related issues and urgentmatters
• Awarenessin the capacity of the supplier to deliver the items prior awarding
• Ableto assist logistics to resolve issues in the deliveries whether it be damaged,missing, etc. within SLA

Payment Monitoring

• Validateclarification on items and payment terms prior payment to ensure proper flow ofmoney
• Assistin the collection of required documents for on time payment processing
• Liaisebetween SCM Payments (if applicable to the team), end-user/site, and supplierfor the payment of the item being requested, queries, complaints, and otherrequirements
• Provideassistance and aid in the resolution of payment related issues and urgentmatters

Supplier Base

• Provideadditional suppliers known (abroad or local) that can provide a balance of goodquality and affordable products
• Securebasic accreditation requirements from new vendors like BIR 2303 and endorse thesame to the accreditation committee thru RFV

Administrative works

• Ensurecomplete transmittal of bidding documents to bidders
• Coordinatemeetings with suppliers
• Keepingfiles and records (e.g. Request for Proposal, Purchase Orders, Vendor Files,approved technical specifications, approved commercial tabulation, etc.) forfuture references
• Preparereports such as bidding status, lead time, and other relevant to SCMinitiatives for presentation to management
• Ensurethat purchasing processes are done legally and ethically

Strategic Planning

• Understandingthe nature of the business/project
• StrategicPlanning and assessment of the PR-PO process

Technical Competencies and Skills

Proficient in Microsoft Office Applications, Good oral and written communication skills, Initiative, Has sense of urgency

Education, Trainings and Licenses Required

College Graduate