School Registrar

Globe Maritime Training Center - MANILA, Inc.; Manila; On-site; PHP 240,000 - 420,000; Full time

Job summary

Globe Maritime Training Center - MANILA, Inc. is seeking an Assistant Registrar to manage student records, ensure confidentiality, and support enrollment, graduation, and certification processes in line with TESDA regulations and privacy requirements.

The role involves maintaining filing systems, processing transcript requests, and coordinating with various offices to ensure accurate and compliant learner records. Experience in registrar operations and strong MS Office skills are preferred.

Qualifications

• Bachelor's degree in Education with IT focus or IT field required.
• Experience in registrar operations or records management is an advantage.
• Knowledge of TESDA policies and learner records management preferred.
• Proficient in Microsoft Office and database management.
• Strong organizational, communication, and customer service skills.
• High integrity and ability to maintain confidentiality of records.
• Knowledge of Data Privacy Act and records management practices preferred.

Responsibilities

• Maintain, update, and secure student records and enrollment records.
• Process requests for transcripts, certificates, diplomas, and other documents.
• Ensure accuracy, confidentiality, and integrity of all student records.
• Prepare enrollment reports, graduation lists, and other academic reports.
• Coordinate with Registrar and other offices on student records and training matters.
• Assist in preparation, authentication, and verification of learner credentials.
• Maintain organized filing, indexing, and archival system for records.
• Respond to inquiries from students, graduates, partner institutions, and agencies.
• Ensure compliance with institutional policies, TESDA regulations, and Data Privacy Act.
• Provide assistance during enrollment, orientation, competency assessments, and graduation.
• Perform duties of the Registrar in their absence.
• Prepare periodic accomplishment and records management reports.
• Perform other duties as assigned by Registrar or Management.
• Willing to perform other duties as assigned by management.

Skills

Records Management

Data Privacy and Confidentiality

Administrative Support

Report Preparation

Document Control

Attention to Detail

Communication Skills

Customer Service Orientation

Teamwork and Coordination

Time Management and Organization

Education

Bachelor's Degree in Education major in Information Technology or Information Technology

Tools

Microsoft Office

Database Management

Job description

JOB DESCRIPTION

Position Title: Assistant Registrar

Job Summary:
The Assistant Registrar is responsible for the management, maintenance, and safekeeping of student records and academic documents. The position ensures the accuracy, confidentiality, and accessibility of learner information while supporting enrollment, graduation, certification, and other registrar-related services in compliance with institutional policies, TESDA regulations, and data privacy requirements.

Duties and Responsibilities

1. Maintain, update, and secure student records, enrollment records, academic records, and other official learner documents.

2. Process requests for transcripts of records, certificates, diplomas, statements of achievement, certifications, and other academic documents.

3. Ensure the accuracy, completeness, confidentiality, and integrity of all student records and information.

4. Prepare enrollment reports, graduation lists, accomplishment reports, and other academic reports required by management and regulatory agencies.

5. Coordinate with the Registrar and other concerned offices regarding student records, academic matters, and training-related concerns.

6. Assist in the preparation, issuance, authentication, and verification of certificates, diplomas, and learner credentials.

7. Maintain an organized filing, indexing, and archival system for student records and registrar documents.

8. Respond to inquiries from students, graduates, partner institutions, employers, and government agencies regarding academic records and credentials.

9. Ensure compliance with institutional policies, TESDA regulations, and Data Privacy Act requirements in the handling of student records.

10. Provide assistance during enrollment, student orientation, competency assessments, graduation ceremonies, and other institutional activities.

11. Perform all functions and responsibilities assigned to the Office of the Registrar in the absence of the Registrar.

12. Prepare and submit periodic accomplishment reports and records management reports as required by management.

13. Perform other duties and responsibilities that may be assigned by the Registrar, Head of Operations, or Management from time to time.

14. Willing to perform other duties and responsibilities that may be assigned by the management.

Qualifications

• Bachelor's Degree in Education major in Information Technology or Information Technology

• Experience in registrar operations, records management, student affairs, or academic administration is an advantage.

• Knowledge of TESDA policies, training regulations, and learner records management.

• Proficient in Microsoft Office applications and database management.

• Strong organizational, communication, and customer service skills.

• High level of integrity and ability to maintain confidentiality of records.

• Knowledge of the Data Privacy Act and records management practices is preferred.

Competencies

• Records Management

• Data Privacy and Confidentiality

• Administrative Support

• Report Preparation

• Document Control

• Attention to Detail

• Communication Skills

• Customer Service Orientation

• Teamwork and Coordination

• Time Management and Organization Skills