Registrar Operations & Records Specialist

Globe Maritime Training Center - MANILA, Inc.; Manila; On-site; PHP 240,000 - 420,000; Full time

Job summary

Globe Maritime Training Center - MANILA, Inc. is seeking an Assistant Registrar to manage student records, ensure confidentiality, and support enrollment, graduation, and certification processes in line with TESDA regulations and privacy requirements.

The role involves maintaining filing systems, processing transcript requests, and coordinating with various offices to ensure accurate and compliant learner records. Experience in registrar operations and strong MS Office skills are preferred.

Qualifications

• Bachelor's degree in Education with IT focus or IT field required.
• Experience in registrar operations or records management is an advantage.
• Knowledge of TESDA policies and learner records management preferred.
• Proficient in Microsoft Office and database management.
• Strong organizational, communication, and customer service skills.
• High integrity and ability to maintain confidentiality of records.
• Knowledge of Data Privacy Act and records management practices preferred.

Responsibilities

• Maintain, update, and secure student records and enrollment records.
• Process requests for transcripts, certificates, diplomas, and other documents.
• Ensure accuracy, confidentiality, and integrity of all student records.
• Prepare enrollment reports, graduation lists, and other academic reports.
• Coordinate with Registrar and other offices on student records and training matters.
• Assist in preparation, authentication, and verification of learner credentials.
• Maintain organized filing, indexing, and archival system for records.
• Respond to inquiries from students, graduates, partner institutions, and agencies.
• Ensure compliance with institutional policies, TESDA regulations, and Data Privacy Act.
• Provide assistance during enrollment, orientation, competency assessments, and graduation.
• Perform duties of the Registrar in their absence.
• Prepare periodic accomplishment and records management reports.
• Perform other duties as assigned by Registrar or Management.
• Willing to perform other duties as assigned by management.

Skills

Records Management

Data Privacy and Confidentiality

Administrative Support

Report Preparation

Document Control

Attention to Detail

Communication Skills

Customer Service Orientation

Teamwork and Coordination

Time Management and Organization

Education

Bachelor's Degree in Education major in Information Technology or Information Technology

Tools

Microsoft Office

Database Management

Job description

Globe Maritime Training Center - MANILA, Inc. is seeking an Assistant Registrar to manage student records, ensure confidentiality, and support enrollment, graduation, and certification processes in line with TESDA regulations and privacy requirements.

The role involves maintaining filing systems, processing transcript requests, and coordinating with various offices to ensure accurate and compliant learner records. Experience in registrar operations and strong MS Office skills are preferred.