Sales Operations Executive – Listing, Documentation & Creative Supervisor

La Theoz; Makati; On-site; PHP 312,480 - 390,600; Full time

Job summary

A leading real estate firm in Makati is seeking a Sales Operations Executive to oversee documentation and listing processes. The role requires expertise in administrative tasks, particularly around real estate sales, and proficiency in tools like Canva for presentations. Responsibilities include ensuring accuracy in listing files, managing CRM systems, and drafting key documents. Candidates should be creative, analytical, and possess strong organizational skills. Immediate hiring for an office-based position is available, with a salary range of 28,000 to 35,000 PHP plus allowances and bonuses.

Qualifications

• Experience in listing documentation or sales administration, preferably in real estate.
• Ability to use Canva and basic video editing applications.
• Organized, analytical, and creative individuals are preferred.

Responsibilities

• Supervise listing and documentation processes.
• Review and approve listing files before public release.
• Manage CRM and quality control activities.
• Draft and check important documents like ATS and Reservation Forms.
• Communicate with sellers and agents regarding property listings.

Skills

Experience in listing documentation / sales admin (real estate)

Proficiency in Canva

Basic video editing skills (CapCut, Canva Video)

Organizational skills

Analytical skills

Creative skills

Job description

Overview

Position Title: Sales Operations Executive Listing, Documentation & Creative Supervisor

Work Setup: On-Site (Makati / Pasay Office) Not WFH

Reports To: Sales Manager & CEO

Supervises: Sales Agents (listing compliance)

Salary Range: 28,000 – 35,000 + Allowances & Bonuses

Hiring Status: Immediate

Key Responsibilities

• Listing & Documentation Supervision
• Review ATS, IDs, TCT/CCT, tax docs, computation sheets
• Verify and approve listing files before public release
• Monitor agents uploads for accuracy and compliance
• CRM Management & Quality Control
• Manage all listing entries on EstateBud / GHL / ClickUp
• Eliminate data duplication and ensure up-to-date status
• Provide weekly reports to management
• Document Drafting & Checking
• Draft ATS, OTP, Reservation Forms, and CTS / DOS
• Coordinate with legal teams and notaries
• File all documents properly for audit readiness
• Coordination with Sellers & Agents
• Communicate with sellers for missing or unclear details
• Coach agents on listing quality standards
• Ensure complete property documentation before approval
• Creative Property Presentation
• Use Canva for posters and digital flyers
• Edit property videos using CapCut or Canva Video
• Maintain brand consistency in visuals
• Portal Posting Oversight
• Oversee listings on Lamudi, DotProperty, Carousell, FB Marketplace
• Check titles, captions, prices, and photos for accuracy
• Archive outdated or inactive listings
• Reporting & Coordination
• Submit weekly listing and documentation reports
• Work closely with the Sales Manager and CEO

Ideal Wealth Dynamics Profile

Profile

• STEELEnsures accuracy, structure, and file integrity
• LORDManages process, documentation, and compliance flow
• STAR(Secondary) Adds visual creativity and brand quality

Application Requirements

We are looking for applicants who:

• Have experience in listing documentation / sales admin (real estate)
• Can use Canva & basic video editing apps (CapCut, Canva Video)
• Are organized, analytical, and creative
• Can supervise and support a team
• Are based in Makati or Pasay (office-based role)