Sales Operations Executive - Developer Coordination & Documentation

La Theoz; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

La Theoz is looking for a Sales Operations Executive to bolster their Pre-Selling Sales Division. This key role involves ensuring that all developer projects are accredited, well-documented, and sales-ready in the CRM. The position entails close liaison with top developers, handling extensive documentation, and supporting marketing efforts through digital content creation.

The ideal candidate should possess strong organizational skills, a detail-oriented mindset, and experience working with tools like Canva and various CRM systems. This on-site role is based in Makati/Pasay, with an immediate hiring status and a competitive salary range of PHP 25,000 – 35,000 plus allowances.

Qualifications

• Detail-oriented and systematic approach to tasks.
• Reliable and trustworthy in handling sensitive information.
• Strong organizational skills to maintain digital folders.

Responsibilities

• Coordinate with top developers for project updates and accreditations.
• Organize price lists, brochures, and inventory.
• Update project details in CRM and maintain clean digital folders.
• Support marketing efforts by creating presentations and managing assets.

Skills

CRM systems (EstateBud / GHL)

Google Workspace

Canva

Excel

CapCut

Data entry

Document control

Developer coordination

Strong email / document writing

Team coordination

Job description

La Theoz Real Estate Solution Services Inc. is looking for a Sales Operations Executive to support our Pre‑Selling Sales Division. This position plays a vital role in backend operations ensuring our agents are fully equipped with updated and accurate real estate project information from top developers.

Role Overview

You will serve as the backbone of developer coordination and documentation, working closely with our Division Head. Your focus is on ensuring every project is accredited, well‑documented, and sales‑ready in our CRM. You will not be recruiting agents.

Position Details

• Title: Sales Operations Executive – Developer Coordination & Documentation
• Division: Pre‑Selling Sales (Developer Projects)
• Reports To: Division Head Mr. Errol Pizarra
• Work Setup: On‑Site (Makati / Pasay office)
• Salary Range: 25,000 – 35,000 + Allowances
• Hiring Status: Immediate

Main Responsibilities

• Developer Coordination
• Liaise with top developers (DMCI, SMDC, Ayala, etc.) for project updates and accreditations
• Collect and organize price lists, brochures, and inventory
• Track PKS (Product Knowledge Seminar) and orientation attendance
• Encode/update project details into CRM (EstateBud / GHL)
• Maintain clean, organized digital folders per developer
• Conduct weekly inventory checks
• Sales Documentation Support – prepare reservation forms, OTPs, ATS, and computation sheets
• Track buyer requirements and document status
• Maintain accreditation and reservation trackers
• Internal Marketing Support – use Canva to create flyers/presentations, edit videos via Canva or CapCut, organize marketing assets for agent use
• Admin Coordination – schedule PKS and site visits, prepare binders, materials, attendance logs
• Submit weekly reports to Division Head and CEO

Required Skills & Traits

Technical Skills

• CRM systems (EstateBud / GHL)
• Google Workspace
• Canva
• Excel
• CapCut

Administrative Skills

• Data entry
• Document control
• Developer coordination

Communication Skills

• Strong email / document writing
• Team coordination

Character Traits

• Detail‑oriented
• Systematic
• Reliable
• Trustworthy