Sales & Documentation Staff

CJVR Group, Inc.; Laguna; On-site; PHP 279,000 - 469,000; Full time

Benefits offered by this job

Opportunities for promotion

Job summary

CJVR Group, Inc. is seeking a Project Sales Coordinator to provide administrative and operational support to the Sales and Marketing Department. You will manage documentation, coordinate with buyers, agents, brokers, and internal teams, and ensure regulatory compliance from reservation to turnover.

The role includes monitoring sales transactions, assisting in loan processing, and preparing regular sales reports while ensuring accurate records and smooth communications with clients.

Qualifications

• Bachelor's degree in a related field is required.
• Solid understanding of real estate sales processes and documentation.
• Familiarity with DHSUD regulations is a plus.

Responsibilities

• Prepare, review, and process buyer documents including Reservation Agreements and Contracts to Sell.
• Coordinate with clients, sales agents, brokers, and internal departments to update status and requirements.
• Track sales from reservation to contract signing and turnover, maintaining records.
• Monitor buyers’ payment schedules and coordinate with Accounting for verification.
• Assist buyers with housing loan applications and coordinate with partner banks.
• Prepare and submit daily, weekly, and monthly sales reports.
• Ensure DHSUD compliance in all sales documentation.
• Support sales events and organize sales kits for agents and brokers.
• Maintain sales databases and update inventory and records.
• Provide timely responses to client inquiries and requests.

Skills

Organizational skills

Documentation

Communication

Coordination

MS Office proficiency

Attention to detail

Multi-tasking

Customer-oriented

Time management

Problem-solving

Education

Bachelor's Degree in Business Administration, Marketing, Real Estate Management, or related field

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Position Title: Project Sales Coordinator

Department: Sales and Marketing

Reports To: Sales & Marketing Head

Employment Status: Full-Time

Location: Project Site at Victoria/Calamba Laguna/ San Pablo/ Rosario Batangas

Job Summary

The Project Sales Coordinator provides administrative and operational support to the Sales and Marketing Department in managing project sales transactions. The role ensures accurate documentation, proper coordination with buyers, sales agents, brokers, and internal departments, and compliance with regulatory requirements set by the Department of Human Settlements and Urban Development (DHSUD). The position also assists in monitoring sales performance, maintaining sales records, and facilitating smooth processing of buyer transactions from reservation to unit turnover.

Duties and Responsibilities

1. Sales Documentation Processing

Prepare, review, and process buyer documents including Reservation Agreements, Contracts to Sell, and Buyer Information Sheets.

Ensure completeness and accuracy of buyer requirements before submission to management and other departments.

Maintain proper documentation of all sales transactions.

2. Coordination with Sales Team and Clients

Act as the main point of coordination between clients, sales agents, brokers, and the internal departments.

Provide updates regarding unit availability, reservation status, and buyer requirements.

Address client inquiries and assist in resolving concerns related to documentation and payments.

3. Monitoring of Sales Transactions

Track and monitor sales transactions from reservation to contract signing and turnover.

Maintain updated sales records, buyer profiles, and unit inventory status.

4. Buyer Account Monitoring

Monitor buyers’ payment schedules and coordinate with the Accounting Department for payment verification.

Follow up buyers for post-dated checks and other payment requirements.

Ensure timely submission of payment documents.

5. Loan Processing Assistance

Assist buyers in preparing requirements for housing loan applications with banks and government housing agencies such as Home Development Mutual Fund (Pag-IBIG Fund).

Coordinate with partner banks regarding loan application status.

6. Sales Reporting

Prepare and submit daily, weekly, and monthly sales reports.

Maintain updated sales trackers, reservation logs, and inventory monitoring sheets.

Provide sales performance data to the Sales Manager.

7. Compliance and Records Management

Ensure sales documentation complies with regulations and requirements of the Department of Human Settlements and Urban Development (DHSUD).

Maintain organized filing and database management of buyer and project documents.

8. Coordination with Internal Departments

Coordinate with Accounting for payment verification and receipting.

Coordinate with Legal for contract preparation and documentation.

Coordinate with Project Management for construction updates and turnover schedules.

9. Support for Sales Events

Assist in organizing project launches, open houses, and marketing events.

Prepare sales kits, project information materials, and documentation for agents and brokers.

10. Administrative Support

Maintain sales databases and monitoring systems.

Perform other related duties as assigned by management.

Key Performance Indicators (KPIs)

Accuracy of Sales Documentation

Percentage of error-free processed sales documents.

Timely Processing of Sales Transactions

Average turnaround time from reservation to contract preparation.

Sales Records Management

Updated and accurate maintenance of inventory and sales trackers.

Client Response Time

Timely handling of client inquiries and requests.

Loan Processing Support Efficiency

Percentage of loan applications successfully endorsed to banks or housing agencies.

Report Submission Compliance

On-time submission of required sales reports.

Coordination Effectiveness

Smooth coordination with internal departments and sales team resulting in minimal transaction delays.

Minimum Qualifications

Education

Bachelor’s Degree in Business Administration, Marketing, Real Estate Management, or any related field.

Experience

At least 1–2 years experience in real estate sales administration, sales coordination, or related role is preferred.

Knowledge

Familiarity with real estate sales processes and documentation.

Basic knowledge of housing loan processing and buyer documentation.

Understanding of regulatory compliance requirements from the Department of Human Settlements and Urban Development (DHSUD).

Skills

Strong organizational and documentation skills.

Excellent communication and coordination skills.

Proficiency in Microsoft Office applications (Excel, Word, PowerPoint).

Attention to detail and ability to manage multiple transactions simultaneously.

Personal Attributes

Customer-oriented

Detail-oriented

Highly organized

Able to work under pressure and meet deadlines

Benefits

• Opportunities for promotion

Work Location: In person