Sales Admin Coordinator

Clairmont Realty & Development Corporation; Pasig; On-site; PHP 279,000 - 446,400; Full time

Benefits offered by this job

Performance Bonus

Anniversary Gifts

Employee Recognition Program

Training Subsidy

Job summary

Clairmont Realty & Development Corporation is hiring a Sales Admin Coordinator to support end-to-end sales transactions through accurate documentation and strong client coordination. This on-site full-time role is based in Pasig City.

You will manage client documents, coordinate payment schedules, and ensure timely submissions while assisting the sales team with marketing support and records upkeep.

Qualifications

• Proven experience in sales coordination, documentation or administrative support.
• Graduate of a 4-year bachelor’s degree.
• Experience in real estate is an advantage.
• Basic experience with social media management and Canva.

Responsibilities

• Prepare, track, and ensure completeness of client documents (CTS, DOAS, Reservation Agreement).
• Coordinate with clients on requirements, payment schedules, and submissions.
• Ensure on-time submission of documents to avoid delays.
• Support processing of reservations and sales transactions.

Skills

Sales coordination

Documentation

Administrative support

MS Excel / Google Sheets

Education

Bachelor's degree (4-year)

Tools

Canva

Job description

Clairmont Realty & Development Corporation

On-site - Pasig 1-3 Yrs Exp Bachelor Full-time

Job Description

Employee Recognition and Rewards

• Performance Bonus
• Anniversary Gifts
• Employee Recognition Program

Government Mandated Benefits

Insurance Health & Wellness

• Training Subsidy
• Well-Stocked Pantry

Professional Development

• Professional Development
• Scholarship Program

• Maternity & Paternity Leave
• Sick Leave
• Vacation Leave

About the Role

We are looking for a highly organized and detail-oriented Sales Admin Coordinator to support end-to-end sales transactions through accurate documentation, client coordination, and timely submissions.

Key Responsibilities

• Prepare, track, and ensure completeness of all client documents (e.g CTS, DOAS, Reservation Agreement)
• Coordinate with clients on requirements, payment schedules, and submissions
• Ensure on-time submission of documents to avoid delays
• Support the processing of reservations and sales transactions

Client Communication

• Act as a point of contact for client inquiries
• Clearly explain requirements, timelines, and next steps
• Ensure a smooth and professional client experience
• Assist the sales team in monitoring client progress and follow-ups
• Help resolve issues that may delay transactions
• Coordinate internally to ensure smooth processing
• Provide updated inventory of units to the sales team
• Be the point of contact of any sales related inquiries

Basic Marketing Support

• Assist in managing company social media pages (e.g., Facebook)
• Create or edit simple marketing materials using Canva or any editing platforms
• Help schedule and post content as needed
• Coordinate with the sales team on marketing updates and announcements

Reporting & Records Upkeep

• Maintain accurate and updated trackers for client documents and sales status
• Submit reports on time with high accuracy

Who We Are Looking For

• Proven experience in sales coordination, documentation, or administrative support
• Must be a graduate of any 4 year Bachelor's degree
• Experience working as Sales Coordinator or any similar roles in Real Estate Industry is an advantage
• Basic experience with social media management and Canva
• Strong attention to detail and organization skills
• Strong communication and coordination skills
• Proficient in MS Excel / Google Sheets.
• Willing to work on-site full-time in Pasig City

Communication Skills Organizational Skills Written and Verbal Communication Skills Coordination Skills Reports Sales Support Real Estate Background

HR Officer Clairmont Realty & Development Corporation

Active within three days