SALES COORDINATOR

Variance Trading Corporation; Philippines; On-site; PHP 240,000 - 360,000; Full time

Job summary

Variance Trading Corporation is seeking an organized Sales Administrative Assistant to support the Sales Team with documentation, tracking, and coordination across departments. Proficiency in MS Excel and MS Office is essential.

Responsibilities include preparing quotations, maintaining trackers, and ensuring timely submission of all paperwork while keeping orderly records for audit and reporting purposes. Strong communication and detail orientation are required.

Qualifications

• Bachelor’s degree in business-related field.
• Experience in sales administration or office support is an advantage.
• Proficient in MS Excel and Microsoft Office applications.
• Good written and verbal communication skills.
• Detail-oriented and highly organized with documents and reports.

Responsibilities

• Provide administrative and coordination support to the Sales Team.
• Prepare, organize, process, and monitor sales-related documents and paperwork.
• Coordinate documents, requests, and concerns from the Sales Team with other departments.
• Prepare and maintain sales trackers, reports, monitoring sheets, and other records.
• Encode and update sales information using MS Excel.
• Monitor the status of sales orders, documents, quotations, and other sales requirements.
• Assist in preparing quotations, proposals, presentations, and other sales-related documents.
• Ensure that required documents are complete, accurate, and submitted within deadlines.
• Coordinate with internal departments regarding customer and sales requirements.
• Assist the Sales Team in tracking pending requests, documents, and deliverables.
• Maintain organized records and files of sales-related documents.
• Provide regular updates to the Sales Team regarding the status of their requests and paperwork.
• Perform other administrative and sales support tasks as assigned.

Skills

MS Excel

Microsoft Office

Written and verbal communication

Detail oriented

Coordination with departments

Education

Bachelor’s Degree in Business Administration, Marketing, Management, or any business-related course

Tools

MS Excel

Microsoft Office

Job description

DUTIES & RESPONSIBILITIES:

• Provide administrative and coordination support to the Sales Team.


• Prepare, organize, process, and monitor sales-related documents and paperwork.


• Coordinate documents, requests, and concerns from the Sales Team with other departments.


• Prepare and maintain sales trackers, reports, monitoring sheets, and other records.


• Encode and update sales information using MS Excel.


• Monitor the status of sales orders, documents, quotations, and other sales requirements.


• Assist in preparing quotations, proposals, presentations, and other sales-related documents.


• Ensure that required documents are complete, accurate, and submitted within deadlines.


• Coordinate with internal departments regarding customer and sales requirements.


• Assist the Sales Team in tracking pending requests, documents, and deliverables.


• Maintain organized records and files of sales-related documents.


• Provide regular updates to the Sales Team regarding the status of their requests and paperwork.


• Perform other administrative and sales support tasks as assigned.

QUALIFICATIONS:

• Bachelor’s Degree in Business Administration, Marketing, Management, or any business-related course.


• Experience in sales administration, coordination, or office support is an advantage.


• Proficient in MS Excel and Microsoft Office applications.


• Good written and verbal communication skills.


• Detail-oriented and highly organized, especially when handling documents and reports.


• Able to coordinate effectively with different departments and members of the Sales Team.

WORK SCHEDULE:

• Monday - Thursday | 8:00AM - 6:00PM


• Friday | 8:00AM - 5:00PM