Sales Coordinator

Green Sun Hotel Management, Inc.; Metro Manila; On-site; PHP 279,000 - 446,000; Full time

Job summary

Green Sun Hotel Management, Inc. is seeking an energetic Sales/Event Coordinator to secure bookings and flawlessly execute events at our Metro Manila properties.

You will develop tailored proposals, convert inquiries into contracts, and coordinate all logistics from inquiry to post-event reporting. The ideal candidate has a hospitality background, strong communication and organizational skills, and the ability to manage multiple events under pressure.

Qualifications

• Bachelor's degree in hospitality or related field.
• Experience in hotel sales or events coordination is a plus.
• Fresh graduates encouraged to apply; willing to be employed under agency.

Responsibilities

• Proposal development: draft and present event proposals and quotations.
• Active selling: promote and sell event spaces, catering, and room blocks.
• Contracting: negotiate terms and finalize contracts.
• Lead conversion: follow up on inquiries to maximize bookings.
• Site inspections: lead venue tours and provide layout/logistics recommendations.
• Technical readiness: ensure AV equipment is tested and functional.
• Collateral management: oversee event materials and agendas.
• Function sheets: prepare and distribute setup diagrams to departments.
• F&B & Kitchen liaison: communicate meal timings and dietary requirements.
• Facility management: coordinate with housekeeping and engineering for room readiness.
• Event management: on-site point person for registration and program flow.
• Team leadership: brief setup crews and service staff.
• Problem solving: on-site troubleshooting for issues.

Skills

Verbal and written communication

Multitasking under pressure

Strong communication

Education

Hospitality/related degree

Tools

Microsoft Office

Job description

The Sales/Event Coordinator is a dual-impact role responsible for both securing business and ensuring its flawless execution. This position involves generating comprehensive event proposals, converting leads into bookings, and managing all logistical operations from the initial inquiry to the final post- event report. The coordinator acts as the primary liaison between the client and the hotel's internal teams to deliver a seamless, high-quality event experience.

Key Responsibilities

Sales & Revenue Generation

• Proposal Development: Draft and present professional event proposals and quotations tailored to client needs and budget requirements.
• Active Selling: Proactively promote and sell the hotel's event spaces, catering packages, and room blocks to potential clients during site visits or inquiries.
• Contracting: Negotiate terms and finalize contracts to secure bookings, ensuring all documentation is accurate and aligned with hotel pricing policies.
• Lead Conversion: Follow up on inquiries and leads to maximize venue occupancy and meet departmental sales targets.

Event Planning & Logistics

• Site Inspections: Lead venue tours and ocular inspections, providing expert recommendations on layout and logistics to help close the sale.
• Technical Readiness: Ensure all Audio-Visual (AV) equipment, including projectors and sound systems, are tested and fully functional prior to the event.
• Collateral Management: Oversee the preparation of all event materials, including signage, registration kits, and printed agendas.

Interdepartmental Coordination

• Function Sheets (BEOS): Prepare and distribute detailed Function Sheets and setup diagrams to all departments to ensure everyone is aligned with the client's vision.
• F&B & Kitchen Liaison: Communicate meal timings, special dietary requirements, and menu execution details to the Food & Beverage team.
• Facility Management: Coordinate with Housekeeping and Engineering for optimal room cleanliness, lighting, climate control, and electrical requirements.

On-Site Execution & Supervision

• Event Management: Serve as the primary on-site point person, managing the registration process and ensuring a smooth program flow.
• Team Leadership: Brief and assign responsibilities to setup crews and service staff before each event.
• Problem Solving: Provide immediate, on-the-spot troubleshooting for any technical or logistical issues that arise during an event.

Qualifications

• Bachelor's Degree in Hospitality Management, Tourism Management, Marketing, Business Administration, or any related field.
• Willing to be employed under agency.
• At least one (1) year of experience in hotel sales, events coordination, banquet operations, or related hospitality work is an advantage.
• Fresh graduates with strong communication and organizational skills are welcome to apply.
• Excellent verbal and written communication skills.
• Ability to manage multiple events and tasks under pressure while maintaining attention to detail.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).