Sales and Operations Assistant

Sinopec (Hong Kong) Limited; Taguig; Híbrido; PHP 279 000 - 469 000; Tempo integral

Resumo da oferta

S-ENERGY, a Philippine-based lubricant distributor, seeks an organized Admin/Sales Operations Support to ensure accurate orders, timelines, and documentation flow. The role bridges administrative precision with cross-functional coordination across procurement, finance, and sales teams.

Responsibilities include document control, filing, and contact with customers and suppliers, while supporting continuous process improvements and efficient office operations. Fresh graduates are welcome to apply.

Qualificações

• Bachelor’s degree in Business Administration, Management, or a related field.
• Preferably 2 years experience in administrative, sales operations, or supply chain support but fresh graduates are welcome.
• Detail-oriented with data accuracy and workflow efficiency.
• Skilled in maintaining filing systems and handling sensitive documents.
• Able to multitask and manage competing priorities in a fast-paced environment.
• Excellent verbal and written communication for internal/external coordination.
• Comfortable interfacing with customers, suppliers, and cross-functional teams.
• Proficient in MS Excel, Word and PowerPoint.

Responsabilidades

• Ensure accurate order placement, tracking, and reconciliation across systems.
• Monitor delivery schedules and align with commitments.
• Prepare and maintain contract integrity and documentation flow using SAP and internal tools.
• Reconcile served orders versus orders placed.
• Assist in monitoring payment receipt to trigger the supply process.
• Provide frontline assistance for customer inquiries and internal communications.
• Collect, sort and record invoices from Finance for proper handling.
• Maintain filing system for fast reference (price advices, correspondences, purchase orders).
• Coordinate across departments to streamline end-to-end sales cycle.
• Monitor and process payments to suppliers.
• Request office materials as needed.
• Perform other related day-to-day tasks.

Conhecimentos

Detail-oriented

Verbal communication

Written communication

Multitasking

Formação académica

Bachelor’s degree in Business Administration or related field

Ferramentas

MS Excel

MS Word

PowerPoint

Descrição da oferta de emprego

The team member plays a pivotal role in ensuring the seamless execution of commercial transactions and internal workflows. This position bridges administrative precision with cross-functional coordination, supporting the company in delivering timely, accurate, and well-documented outcomes.

Responsibilities:

• Ensures accurate order placement, tracking, and reconciliation across systems.
• Monitors delivery schedules and ensure alignment with commitments.
• Prepares and maintains contract integrity and documentation flow using SAP and internal tools.
• Reconciles served orders versus orders placed.
• Assists in monitoring payment receipt to ensure the supply process has been triggered.
• Provide frontline assistance for customer inquiries and internal communications.
• Collects, sorts and records invoices forwarded by the Finance Group for proper handling.
• Collects, sorts and records documents forwarded by accounts and suppliers for proper handling and filing.
• Evaluates and improves existing processes to achieve better efficiency.
• Maintains an efficient filing system for ready reference by the group (e.g., Price advices, correspondences, purchase orders).
• Properly relays important matters to the Managers while they are out on area coverage.
• Accompanies the Managers during meetings when necessary.
• Performs various clerical work such as:
  • Controls, routes and dispatches incoming and outgoing mails to ensure that these are acted upon immediately.
  • Assists in the reproduction of documents as necessary.
  • Other work necessary for the day-to-day operations of the group.
• Facilitates coordination across departments to streamline the end-to-end sales cycle.
• Monitors and processes payments to suppliers.
• Requests office materials as needed.
• Performs other related jobs which may be assigned from time to time.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Preferably with 2 years of experience in administrative, sales operations, or supply chain support roles but fresh graduates are welcome to apply.
• Detail-oriented with a strong commitment to data accuracy and workflow efficiency.
• Skilled in maintaining organized filing systems and handling sensitive documentation.
• Able to multitask and manage competing priorities in a fast-paced environment.
• Excellent verbal and written communication skills for internal and external coordination.
• Comfortable interfacing with customers, suppliers, and cross-functional teams.
• Proficient in MS Excel, Word and PowerPoint.

S-ENERGY is a Philippine-based lubricant distributing company providing SINOPEC lubricants across the Philippines through a network of fully integrated warehouse facilities and experienced staffs. S-ENERGY had succeeded among all candidates and was selected by SINOPEC GROUP as the exclusive.

S-ENERGY aims to provide the highest quality products and professional services and supports to all of our customers. We carry and distribute products that cater to Automotive, Motorcycles, Industrial, Power Plant, Mining, and Marine industries. We also have a mature logistic managing system which can efficiently delivering SINOPEC lubricant products to your locations in a timely manner.

OUR VISION

To be the top provider of world class high quality products worldwide.

OUR MISSION

To bring and provide premium quality lubricants for every industry and promotes social and environmental awareness and responsibilities.

S-ENERGY is a Philippine-based lubricant distributing company providing SINOPEC lubricants across the Philippines through a network of fully integrated warehouse facilities and experienced staffs. S-ENERGY had succeeded among all candidates and was selected by SINOPEC GROUP as the exclusive.

S-ENERGY aims to provide the highest quality products and professional services and supports to all of our customers. We carry and distribute products that cater to Automotive, Motorcycles, Industrial, Power Plant, Mining, and Marine industries. We also have a mature logistic managing system which can efficiently delivering SINOPEC lubricant products to your locations in a timely manner.

OUR VISION

To be the top provider of world class high quality products worldwide.

OUR MISSION

To bring and provide premium quality lubricants for every industry and promotes social and environmental awareness and responsibilities.