Sales & Operations Coordinator

Sinopec (Hong Kong) Limited; Taguig; Hybrid; PHP 279,000 - 469,000; Full time

Job summary

S-ENERGY, a Philippine-based lubricant distributor, seeks an organized Admin/Sales Operations Support to ensure accurate orders, timelines, and documentation flow. The role bridges administrative precision with cross-functional coordination across procurement, finance, and sales teams.

Responsibilities include document control, filing, and contact with customers and suppliers, while supporting continuous process improvements and efficient office operations. Fresh graduates are welcome to apply.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Preferably 2 years experience in administrative, sales operations, or supply chain support but fresh graduates are welcome.
• Detail-oriented with data accuracy and workflow efficiency.
• Skilled in maintaining filing systems and handling sensitive documents.
• Able to multitask and manage competing priorities in a fast-paced environment.
• Excellent verbal and written communication for internal/external coordination.
• Comfortable interfacing with customers, suppliers, and cross-functional teams.
• Proficient in MS Excel, Word and PowerPoint.

Responsibilities

• Ensure accurate order placement, tracking, and reconciliation across systems.
• Monitor delivery schedules and align with commitments.
• Prepare and maintain contract integrity and documentation flow using SAP and internal tools.
• Reconcile served orders versus orders placed.
• Assist in monitoring payment receipt to trigger the supply process.
• Provide frontline assistance for customer inquiries and internal communications.
• Collect, sort and record invoices from Finance for proper handling.
• Maintain filing system for fast reference (price advices, correspondences, purchase orders).
• Coordinate across departments to streamline end-to-end sales cycle.
• Monitor and process payments to suppliers.
• Request office materials as needed.
• Perform other related day-to-day tasks.

Skills

Detail-oriented

Verbal communication

Written communication

Multitasking

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Excel

MS Word

PowerPoint

Job description

S-ENERGY, a Philippine-based lubricant distributor, seeks an organized Admin/Sales Operations Support to ensure accurate orders, timelines, and documentation flow. The role bridges administrative precision with cross-functional coordination across procurement, finance, and sales teams.

Responsibilities include document control, filing, and contact with customers and suppliers, while supporting continuous process improvements and efficient office operations. Fresh graduates are welcome to apply.