Sales and Operations Assistant

NYNE BEAUTY INC.; Makati; On-site; PHP 279,000 - 391,000; Full time

Job summary

NYNE BEAUTY INC. is seeking a Sales and Operations Assistant to support back-end admin, vendor portals, and inventory tracking for key retail accounts. You will bridge commercial strategy with store-level execution and ensure portal enrollment and data accuracy across platforms.

You will monitor field itineraries, consolidate reports, and manage purchase orders to keep stock aligned with demand. Fresh graduates are welcome to apply and grow with the team.

Qualifications

• Candidate must possess at least a Bachelor's/College Degree.
• Demonstrate strong attention to details.
• With good oral and written communication skills
• Able to work with minimal supervision and multitask on several different projects.
• Proficient in using computer applications such as Microsoft Windows, (Outlook, Word, Excel, and PowerPoint).
• Fresh Graduate are welcome to apply

Responsibilities

• Manage back-end administration and portal enrollment processes for major key retail accounts, specifically SM (Supplier Portal), Puregold (Merchant Portal), and Watsons.
• Maintain complete accuracy in data entry, product listings, pricing updates, and platform compliance regulations across all active account portals.
• Act as the primary administrative gatekeeper for retail partner platforms to prevent compliance penalties, delivery rejection, or listing disruptions.
• Monitor the weekly itineraries of Tactical Coordinators to ensure optimal territory coverage, store visitation compliance, and field efficiency.
• Consolidate weekly reports submitted by the tactical field team into clear, actionable executive summaries for internal management.
• Proactively analyze field data to flag out-of-stock (OOS) items and identify critical low-stock liabilities before they impact sales volume.
• Execute end-to-end Purchase Order (PO) monitoring across SM, Puregold, Watsons and other active accounts to ensure timely fulfillment, delivery, and billing.
• Monitor and track regional inventory levels, combining portal data (e.g., SM B2B sales data) and field data to catch stock discrepancies early.
• Draft, review, and dispatch official trade letters, commercial correspondence, and operational notices to retail partners.
• Help monitor BA attendance, productivity metrics, and compliance with branch-specific standard operating procedures.
• Maintain strong, cross-functional communication lines with internal management, logistics teams, and field personnel.

Skills

Attention to detail

Oral and written communication

Multitasking

Ability to work with minimal supervisi

Education

Bachelor's/College Degree

Tools

Microsoft Windows

Outlook

Word

Excel

PowerPoint

Job description

Role Overview

The Sales and Operations Assistant provides critical back-end administration and operational coordination to drive retail growth and partner compliance. This role bridge the gap between commercial strategy and store-level execution, taking ownership of multi-account vendor portal administration, inventory tracking, field personnel deployment, and the rigorous oversight of tactical coordination teams across key retail accounts.

Key Responsibilities

1. Key Account Support & Multi-Portal Management (Updated)

• Manage back-end administration and portal enrollment processes for major key retail accounts, specifically SM (Supplier Portal), Puregold (Merchant Portal), and Watsons.

• Maintain complete accuracy in data entry, product listings, pricing updates, and platform compliance regulations across all active account portals.

• Act as the primary administrative gatekeeper for retail partner platforms to prevent compliance penalties, delivery rejection, or listing disruptions.

2. Tactical Coordinator & Field Oversight

• Monitor the weekly itineraries of Tactical Coordinators to ensure optimal territory coverage, store visitation compliance, and field efficiency.

• Consolidate weekly reports submitted by the tactical field team into clear, actionable executive summaries for internal management.

• Proactively analyze field data to flag out-of-stock (OOS) items and identify critical low-stock liabilities before they impact sales volume.

3. Order & Inventory Management (Updated)

• Execute end-to-end Purchase Order (PO) monitoring across SM, Puregold, Watsons and other active accounts to ensure timely fulfillment, delivery, and billing.

• Monitor and track regional inventory levels, combining portal data (e.g., SM B2B sales data) and field data to catch stock discrepancies early.

• Draft, review, and dispatch official trade letters, commercial correspondence, and operational notices to retail partners.

4. Retail Operations & BA Coordination

• Help monitor BA attendance, productivity metrics, and compliance with branch-specific standard operating procedures.

• Maintain strong, cross-functional communication lines with internal management, logistics teams, and field personnel.

Qualifications

• Candidate must possess at least a Bachelor's/College Degree.

• Demonstrate strong attention to details.

• With good oral and written communication skills

• Able to work with minimal supervision and be able to multitask on several different projects.

• Proficient in using computer applications such as Microsoft Windows, (Outlook, Word, Excel, and PowerPoint).

• Fresh Graduate are welcome to apply