Sales and Estimating Coordinator (Hybrid: Pampanga/Manila)

Cloudstaff Pty; Manila; Hybrid; PHP 279,000 - 391,000; Full time

Job summary

Cloudstaff in Manila seeks a detail‑oriented sales administrator to support a busy client operations workflow. You will own inquiries, build quotes, manage orders, and ensure CRM records are accurate while coordinating with suppliers and the warehouse.

The role emphasizes strong written English, CRM proficiency, and the ability to juggle multiple systems such as Xero, HubSpot, and inventory tools to keep processes running smoothly and on time.

Qualifications

• Experience in sales administration and client follow-up.
• Strong computer and CRM skills, with attention to data quality.
• Excellent written English for emails and quotes.
• Attention to detail and accuracy in records.
• Ability to manage multiple systems and tasks concurrently.
• Knowledge of Xero, HubSpot, inventory or construction products is advantageous.

Responsibilities

• Own every enquiry and deal in HubSpot from first email to delivered fence quotes, follow-ups and customer emails.
• Invoices, payments and the books in Xero; sales orders and related logistics.
• Freight, warehouse coordination and file, stock, data accuracy.
• Assist supplier and container orders; resolve issues after delivery.

Skills

Sales administration experience

Strong computer and CRM skills

Excellent written English

Attention to detail

Ability to manage multiple systems and

Knowledge of Xero, HubSpot, inventory,

Tools

Xero

HubSpot

Job description

Why this role exists
Client needs to spend his time building the business: systems, products, suppliers and growth.
Your job is to run the day-to-day so he can. Within 6 weeks you should be doing at least 80% of
the tasks in this document w/o the client.

You own
Every enquiry and deal in HubSpot, from first email to delivered fence
Quotes, follow-ups and customer emails
Invoices, payments and the books in Xero
Sales orders, freight and the warehouse
Keeping files, stock and data correct

Client keeps
All phone calls with customers and builders
Pricing, discounts and credit terms
Approving every payment
Technical and compliance answers
Complaints and warranty decisions

You work
together on:

Closing deals: you prepare, client calls
Big or unusual quotes
Supplier and container orders
Problems after delivery
Improving these SOPs

Skills Required

• Sales administration experience
• Strong computer and CRM skills
• Excellent written English
• Attention to detail
• Ability to manage multiple systems and tasks
• Knowledge of Xero, HubSpot, inventory, or construction products is an advantage

Success Measures

• Respond to enquiries within 1 business day.
• Maintain accurate CRM records.
• Complete follow-ups on time.
• Process orders without errors.
• Keep bank reconciliations current.
• Take over at least 80% of client's operational workload within 6 weeks.

Systems

• FirebaseHubSpotQwilrWooCommerceXeroCartonCloud