Sales Admin | Hybrid 1x/Week | Hubspot Experience Required

Outsourcey; Taguig; On-site; PHP 350,000 - 700,000; Full time

Benefits offered by this job

Competitive salary

Career growth

Growth opportunities

Job summary

Outsourcey is hiring for a HubSpot CRM Administrator / Marketing Operations role in Metro Manila. You will manage data integrity, user permissions, field configurations, and workflows in HubSpot, while coordinating handoffs to sales and preparing marketing performance reports.

You will support campaign planning, track progress, compile updates, and assist with budget tracking and asset management. Strong CRM skills and cross-functional collaboration are essential.

Qualifications

• Must have strong HubSpot CRM usage and administration experience.
• Experience in marketing operations, sales support, or similar systems-focused roles.
• Proficiency with Claude, Slack, Canva, and Google Suite with recent usage.
• Strong organizational, time-management, and reporting skills.
• High accuracy, clear written and verbal communication; ability to work independently.

Responsibilities

• HubSpot CRM Administration: maintain data integrity, permissions, fields and workflows; manage event-related leads and handoffs; prepare reports.

Skills

HubSpot CRM

CRM administration

Marketing operations

Claude

Slack

Canva

Google Workspace

Data reporting

Time management

Tools

ProSpend

Job description

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Profile Requirements

• Demonstrated high proficiency and recent active usage of HubSpot CRM (day-one core requirement).
• Previous experience in CRM administration, marketing operations, sales administration, or a similar systems-focused role.
• Proficient with Claude, Slack, Canva, and Google Suite (Docs, Sheets, Drive) with demonstrated recent usage.
• Strong organizational and time-management skills with the ability to manage project workflows and reporting.
• High level of accuracy, attention to detail, and strong written and verbal communication skills.
• Ability to work independently, take ownership of assigned responsibilities, and confidently follow up with internal teams.
• Comfortable managing basic administrative finance tasks; willingness to learn ProSpend (or similar platforms) for routine receipt reconciliation.
• Basic Canva capability is advantageous; advanced design skills are not required.

Core Responsibilities

• HubSpot CRM Administration: Act as marketing's CRM administrator by maintaining data integrity, user permissions, field configurations, and workflows. Manage event-related leads in HubSpot, coordinate handoffs to sales (with marketing owning leads until opportunity status), and prepare lead generation and marketing performance reports.
• Marketing Operations & Campaign Support: Support campaign planning and execution by tracking dependencies, managing brief handoffs, and coordinating with cross-functional stakeholders. Deliver weekly ELT marketing progress updates, monthly OKR-aligned summaries, and compile quarterly board deck data (Share of Voice, agency results).
• Brand & Asset Management: Maintain the central brand folder structure, organize and tag graphic design/photography assets, and support bulk content scheduling and asset uploads.
• Event & General Administration: Coordinate couriers and merchandise deliveries for 2–4 events per week, ensuring timely arrivals. Manage diaries, coordinate meetings, and provide broad executive support to the marketing team.
• Marketing Expense Tracking: Manage routine marketing expense documentation, including high-volume digital advertising receipts (e.g., LinkedIn). Update the Marketing Budget Tracker, reconcile approximately 30+ monthly invoices using ProSpend, and liaise with Accounts Payable to ensure timely processing and budget alignment.

Benefits:

Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.