Sales Adminstration Assitant

STARTEC CONSTRUCTION PTE LTD; Santo Niño 1st; On-site; PHP 147,000 - 255,000; Full time

Job summary

STARTEC CONSTRUCTION PTE LTD is seeking a Sales Administration Assistant in Singapore to support the sales team with administrative tasks, client communications, and order processing. You will manage calendars, prepare quotations, maintain customer records, and coordinate site visits with the relevant departments.

The role emphasizes accuracy, strong MS Office and CRM skills, and excellent verbal and written communication.

Qualifications

• Proven experience in a sales administration, client administration, or similar administrative support role.
• Strong organisational and time management skills with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills with a professional demeanour.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and customer relationship management (CRM) systems.
• Attention to detail and accuracy in data entry and document preparation.
• Ability to work independently and as part of a collaborative team.
• Strong customer service orientation with a commitment to supporting client satisfaction.
• Knowledge of the construction industry or B2B sales environment is advantageous.
• Flexibility and adaptability to changing priorities and business needs.

Responsibilities

• Providing comprehensive administrative support to the sales team, including scheduling meetings, managing calendars, and coordinating client communications
• Processing sales orders, quotations, and proposals with accuracy and attention to detail
• Maintaining and updating customer databases and sales records in a timely manner
• Preparing sales documentation, reports, and presentations for internal and external stakeholders
• Acting as the first point of contact for client enquiries, responding promptly and professionally
• Coordinating site visits, demonstrations, and client meetings with relevant departments
• Processing invoices, purchase orders, and related financial documents
• Supporting the sales team with follow-ups on pending deals and client requirements
• Managing filing systems and ensuring all documentation is properly organised and accessible
• Liaising between the sales department and other internal teams to ensure seamless operations
• Placing order to suppliers
• Inventory management of consumable items in factory.

Skills

Sales administration

CRM systems

MS Office

Calendar management

Attention to detail

Tools

CRM software

Job description

About the role

We are seeking a Sales Administration Assistant to join STARTEC CONSTRUCTION PTE LTD on a full-time basis. Based in the Toa Payoh Central Region, this role is essential to supporting our sales operations and ensuring smooth client interactions. As a Sales Administration Assistant, you will be the backbone of our sales support function, managing critical administrative tasks that directly impact our sales team's effectiveness and our clients' satisfaction. This position offers an excellent opportunity to develop your administration and client-facing skills whilst working within a dynamic construction industry environment.

Key responsibilities

• Providing comprehensive administrative support to the sales team, including scheduling meetings, managing calendars, and coordinating client communications

• Processing sales orders, quotations, and proposals with accuracy and attention to detail

• Maintaining and updating customer databases and sales records in a timely manner

• Preparing sales documentation, reports, and presentations for internal and external stakeholders

• Acting as the first point of contact for client enquiries, responding promptly and professionally

• Coordinating site visits, demonstrations, and client meetings with relevant departments

• Processing invoices, purchase orders, and related financial documents

• Supporting the sales team with follow-ups on pending deals and client requirements

• Managing filing systems and ensuring all documentation is properly organised and accessible

• Liaising between the sales department and other internal teams to ensure seamless operations

• Placing order to suppliers

• Inventory management of consumable items in factory.

What we're looking for

• Proven experience in a sales administration, client administration, or similar administrative support role

• Strong organisational and time management skills with the ability to manage multiple priorities effectively

• Excellent written and verbal communication skills with a professional demeanour

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and customer relationship management (CRM) systems

• Attention to detail and accuracy in data entry and document preparation

• Ability to work independently and as part of a collaborative team

• Strong customer service orientation with a commitment to supporting client satisfaction

• Knowledge of the construction industry or B2B sales environment is advantageous

• Flexibility and adaptability to changing priorities and business needs

What we offer

At STARTEC CONSTRUCTION PTE LTD, we are committed to creating a supportive and rewarding work environment for our employees. We offer competitive remuneration packages commensurate with experience and qualifications. Our workplace culture emphasizes teamwork, professional development, and growth opportunities. We provide a full-time position with a structured working schedule and a supportive team environment where your contributions are valued and recognised.

About us

STARTEC CONSTRUCTION PTE LTD is a reputable construction company committed to delivering quality projects and exceptional client service. With a strong presence in the construction industry, we pride ourselves on our professional approach, reliability, and innovative solutions. Our team is dedicated to excellence in every aspect of our operations, and we foster a collaborative culture where every team member plays a vital role in our success. We value integrity, professionalism, and a commitment to continuous improvement, making us an employer of choice in the construction sector.