Sales Admin Executive

Private Advertiser; Santo Niño 1st; On-site; PHP 1,640,000 - 2,078,000; Full time

Benefits offered by this job

AWS

Performance bonus

Job summary

Private Advertiser is seeking a self-driven Sales Admin Executive to work closely with Directors. You will own your areas end to end, covering client and sales coordination, association administration and documentation support, and handle them independently with minimal supervision.

Responsibilities include invoicing, bookkeeping basics, event support, and preparing sales documents, contracts and client records.

Qualifications

• Degree in Business, Administration or related field.
• At least 2 years of relevant experience in business operations, sales administration or administrative work.
• Able to work independently and manage several workstreams at once.

Responsibilities

• Client & Sales Coordination: manage clients, issue invoices, track deadlines and deliverables.
• Administration & Bookkeeping: handle filings, payments, and basic summaries.
• Events & Activities Support: assist planning and logistics for networking events.
• Application Documentation: collect Singapore Permanent documents and ensure completeness.
• Sales Administration: prepare quotations, contracts and client records, support Directors.

Skills

Excel

MS Office

AI

Problem solving

Education

Degree in Business, Administration or related field

Job description

Employment Type: Full-time, Permanent

Location: Raffles Places

Working Hours: Monday – Friday, 9:30am – 6:30pm

Salary: S$3,000 – S$3,800 per month + AWS + performance bonus

About the Role

We are looking for a self-driven Sales Admin Executive to work closely with Directors. You will own your areas of work end to end, covering client and sales coordination, association administration and documentation support, and handle them independently with minimal supervision.

Key Responsibilities

1. Client & Sales Coordination

• Independently manage clients that our partners have closed, acting as their main point of contact
• Issue invoices and follow up on outstanding payments
• Follow up and coordinate workflow for each client engagement, planning tasks, tracking deadlines and making sure deliverables are completed

• Give the Directors regular updates on status and next steps

2. Administration & Bookkeeping

• Handle administrative paperwork, including membership records, renewals, payment collection and related correspondence
• Keep simple bookkeeping records, such as income, expenses and receipts, and prepare basic financial summaries
• Maintain organised filing and records

3. Events & Activities Support

• Support the planning and logistics of networking and community events and activities
• Coordinate with participants, venues and vendors so events run smoothly

4. Application Documentation

• Coordinate with clients to collect the documents needed for Singapore Permanent applications
• Check that documents are complete and accurate, and follow up on anything missing

5. Sales Administration

• Prepare and maintain sales documents, quotations, contracts and client records
• Support the Directors with sales-related administration, scheduling and reporting
• Handle other ad hoc tasks as assigned

Requirements

• Degree in Business, Administration or a related field
• At least 2 years of relevant experience in business operations, sales administration or administrative work
• Able to work independently and manage several workstreams at once

• Basic bookkeeping knowledge; proficient in Excel, MS Office and AI
• Good judgement, problem-solving skills and attention to detail
• Able to handle confidential information discreetly