Sales Administration Coordinator

Plus Forty; Philippines; Remote; PHP 573,000 - 816,000; Part time

Job summary

Plus Forty is seeking a detail‑oriented Sales Administration Coordinator to support the commercial team. The role sits at the intersection of data, pricing, trade spend, and customer administration to keep sales operations accurate as we grow.

If you love spreadsheets and building structure behind a sales function, this role is for you. The position is remote/virtual, part‑time, based in the Philippines with PST time alignment.

Qualifications

• 2+ years in Sales Administration, Sales Operations, Commercial Support, or a similar role.
• Strong Excel or Google Sheets skills with high accuracy on large data sets.
• Experience managing pricing, product specs, customer records, or trade spend is preferred.
• Excellent numerical abilities to identify trends and variances.
• High accuracy in data entry, records management and documentation.
• Strong written and spoken English; able to work with internal and external stakeholders.
• Proactive and able to manage multiple deadlines with limited supervision.
• Experience in CPG, retail, wholesale, or packaging sectors is preferred.

Responsibilities

• Maintain accurate customer, product, pricing, and sales data across internal systems and spreadsheets.
• Complete data entry and regularly audit records for accuracy.
• Maintain customer master files and account information.
• Support new customer and retailer setup requirements.
• Manage retailer and distributor forms, portals, and administrative requirements.
• Ensure key sales documents are organised and accessible to the wider team.
• Maintain trade spend trackers across promotions, discounts, rebates, and customer programs.
• Track agreed promotional activity against budgets and customer plans.
• Support reconciliation of trade spend and flag discrepancies or missing deductions.
• Maintain promotional calendars and customer-specific commercial agreements.
• Assist with compiling information for customer reviews and sales meetings.
• Prepare recurring sales and commercial reports.
• Analyse sales data and highlight trends, variances, or areas requiring attention.
• Support basic forecasting and customer performance tracking.
• Assist the sales team with ad hoc data pulls and analysis as required.
• Support account managers and leadership with day-to-day sales administration.
• Prepare presentations, price lists, sell sheets, and customer-facing documents.
• Track open actions and follow up with internal and external stakeholders.
• Help improve sales admin processes and create simple SOPs for recurring tasks.

Skills

Sales Admin / Operations

Spreadsheet skills

Pricing & Trade Spend

Analytical

Attention to Detail

Communication

Independence

Industry knowledge

Tools

Excel

Google Sheets

Job description

We are a consumer products business in the sustainable packaging space, looking for a detail-oriented Sales Administration Coordinator to support our commercial team. This role sits at the intersection of data, pricing, trade spend, and customer administration — keeping our sales operations accurate and organised as we grow.

If you're analytical, love working with spreadsheets, and enjoy building structure behind a sales function, this role is for you.

Work Structure & Requirements

• Location: Remote / Virtual
• Schedule: Part-time, Monday–Friday
• Time Zone: PST (Pacific Standard Time)
• Compensation: $8 USD per hour
• Candidates should only be based in the PHILIPPINES

Key Responsibilities

• Maintain accurate customer, product, pricing, and sales data across internal systems and spreadsheets
• Complete data entry and regularly audit records for accuracy
• Maintain customer master files and account information
• Support new customer and retailer setup requirements
• Manage retailer and distributor forms, portals, and administrative requirements
• Ensure key sales documents are organised and accessible to the wider team

2. Pricing & Product Specifications

• Maintain and update customer price lists across different accounts and markets
• Track pricing changes and ensure accuracy across internal records and customer documentation
• Maintain SKU, case configuration, barcode, and product specification data
• Support completion of new line forms, product setup forms, and customer-specific documentation
• Coordinate updates to product specs when packaging or product details change

3. Trade Spend & Commercial Support

• Maintain trade spend trackers across promotions, discounts, rebates, and customer programs
• Track agreed promotional activity against budgets and customer plans
• Support reconciliation of trade spend and flag discrepancies or missing deductions
• Maintain promotional calendars and customer-specific commercial agreements
• Assist with compiling information for customer reviews and sales meetings

4. Reporting & Analysis

• Prepare recurring sales and commercial reports
• Analyse sales data and highlight trends, variances, or areas requiring attention
• Support basic forecasting and customer performance tracking
• Assist the sales team with ad hoc data pulls and analysis as required
• Support account managers and leadership with day-to-day sales administration
• Prepare presentations, price lists, sell sheets, and customer-facing documents
• Track open actions and follow up with internal and external stakeholders
• Help improve sales admin processes and create simple SOPs for recurring tasks

Required Skills & Experience

• Sales Admin / Operations Experience: 2+ years in Sales Administration, Sales Operations, Commercial Support, or a similar role — required
• Spreadsheet Skills: Strong Excel or Google Sheets skills; comfortable working with large volumes of data while maintaining high accuracy
• Pricing & Trade Spend: Experience managing pricing, product specifications, customer records, or trade spend strongly preferred
• Analytical: Strong numerical skills with the ability to identify trends and flag variances
• Attention to Detail: High accuracy across data entry, records management, and documentation
• Communication: Strong written and spoken English; able to work with internal and external stakeholders
• Independence: Proactive and able to manage multiple deadlines with limited supervision
• Industry: Experience in CPG, retail, wholesale, packaging, or a physical product business preferred