Sales Admin & Quotation Specialist

Arkstack Pte Ltd; Santo Niño 1st; On-site; PHP 240,000 - 420,000; Full time

Job summary

Arkstack Pte Ltd is seeking a capable Sales Administrator to provide end-to-end support to the Sales team, ensuring quotations, contracts, service orders, CRM records, and sales reports are accurately maintained and processed in a timely manner. The role emphasizes coordination, documentation, and compliance with internal processes, enabling smooth sales operations and timely processing.

Candidates with 1–3 years in sales administration, especially in IT services, will thrive in a fast-paced

Qualifications

• Diploma or Degree in Business Administration, Management, Sales Administration, or related field
• 1–3 years of relevant experience in sales administration or coordination
• Experience in IT services or managed services environment is an advantage
• Strong administrative, organisational, and coordination skills with attention to detail
• Good communication and interpersonal skills across internal teams
• Proficiency in Microsoft Office and/or Google Workspace, Excel/Sheets
• Experience with CRM systems and sales reporting an advantage
• Ability to manage multiple tasks in a fast-paced environment

Responsibilities

• Prepare and issue sales quotations, contracts, and service orders per pricing and guidelines
• Maintain records of quotations and follow up on approvals and outstanding quotes
• Process and track signed service orders and contracts with complete documentation
• Update sales reports, dashboards, and CRM records with accurate data
• Generate weekly and monthly sales performance reports for management review
• Monitor sales order process and coordinate with internal teams for timely fulfilment
• Organise and maintain sales contracts, agreements, quotations, and supporting documents
• Ensure documentation complies with internal approvals and policies
• Coordinate with Finance on billing documentation and payment status
• Coordinate with Marketing on sales and promotional activities and materials

Job description

Arkstack Pte Ltd is seeking a capable Sales Administrator to provide end-to-end support to the Sales team, ensuring quotations, contracts, service orders, CRM records, and sales reports are accurately maintained and processed in a timely manner. The role emphasizes coordination, documentation, and compliance with internal processes, enabling smooth sales operations and timely processing.

Candidates with 1–3 years in sales administration, especially in IT services, will thrive in a fast-paced