Sales Admin Generalist

Archon Special Machineries Inc.; Surigao del Sur; On-site; PHP 223,000 - 335,000; Full time

Job summary

Archon Special Machineries Inc. in the Philippines seeks a detail‑oriented Sales Administrator to support the sales team with quotations, POs and invoices, while keeping customer records up to date in the CRM.

The successful candidate will coordinate meetings, track sales performance with regular reports, assist in inventory coordination and logistics, and help marketing campaigns, ensuring compliance with company policies and delivering strong client service.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, or related field.
• 1-3 years of experience in sales administration or similar role.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and CRM software.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Keen attention to detail and ability to manage multiple priorities.
• Knowledge of basic accounting and inventory management is an advantage.
• Ability to work independently and collaboratively within a team.

Responsibilities

• Assist the sales team in preparing and processing sales documents, including quotations, purchase orders, and invoices.
• Maintain and update customer records and databases in the CRM system.
• Coordinate and schedule meetings, sales presentations, and product demonstrations.
• Monitor and track sales performance and generate weekly/monthly sales reports.
• Handle customer inquiries and provide support to ensure client satisfaction.
• Manage and maintain inventory records, ensuring accurate stock levels.
• Coordinate with logistics for timely delivery of products to clients.
• Support marketing efforts by assisting in promotional campaigns and events.
• Ensure compliance with company policies and procedures in all sales-related activities.
• Collaborate with cross-functional teams to resolve customer or operational issues.
• Perform administrative tasks such as filing, data entry, and documentation management.

Skills

Sales administration

CRM software

Microsoft Office

Organizational skills

Communication

Detail‑oriented

Team collaboration

Education

Bachelor's degree in Business Administration, Marketing, or related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

CRM software

Job description

Qualifications

• Bachelor’s degree in Business Administration, Marketing, or a related field.
• Proven experience in sales administration or a similar role (1-3 years preferred).
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and CRM software.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Keen attention to detail and ability to manage multiple priorities.
• Knowledge of basic accounting and inventory management is an advantage.
• Ability to work independently and collaboratively within a team.

Duties and Responsibilities

• Assist the sales team in preparing and processing sales documents, including quotations, purchase orders, and invoices.
• Maintain and update customer records and databases in the CRM system.
• Coordinate and schedule meetings, sales presentations, and product demonstrations.
• Monitor and track sales performance and generate weekly/monthly sales reports.
• Handle customer inquiries and provide support to ensure client satisfaction.
• Manage and maintain inventory records, ensuring accurate stock levels.
• Coordinate with logistics for timely delivery of products to clients.
• Support marketing efforts by assisting in promotional campaigns and events.
• Ensure compliance with company policies and procedures in all sales-related activities.
• Collaborate with cross-functional teams to resolve customer or operational issues.
• Perform administrative tasks such as filing, data entry, and documentation management.