Sales Admin & Document Control Specialist (Onsite)

Smartsourcing

Cebu City

On-site

PHP 223,000 - 391,000

Full time

9 days ago

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Benefits offered by this job

Healthcare from Day 1

Free lunch and coffee daily

5-day Christmas Leave

Gym membership subsidy

Community give-back programs

Job summary

Smartsourcing is seeking a full-time, onsite Sales Administrative Associate to support the team with essential back-end administrative tasks. You will organize, upload, and prepare property-related documents within the system, ensuring records are accurate, up to date, and easily accessible to agents, buyers, and vendors throughout the process from PAR through to Settlements.

The role emphasizes high-volume email handling, task tracking in Agentbox, and applying approved AI tools responsibly to

Qualifications

High-volume email handling with attention to detail.
Experience in administrative support or sales coordination.
Proficient in document management and records accuracy.

Responsibilities

Organise, upload, process, and maintain property documents from PAR through Settlements.
Regularly check, manage, and update tasks in Agentbox; monitor SLAs.
Handle a high volume of email inquiries from agents, buyers, vendors, and internal stakeholders.
Ensure accuracy and quality across documents and records; identify discrepancies.
Coordinate with sales team and internal staff to meet deadlines.