Onsite Sales Admin & Documents Coordinator

Smartsourcing Inc.; Cebu City; On-site; PHP 240,000 - 360,000; Full time

Benefits offered by this job

Healthcare from Day 1 for you and your

5-day Christmas Leave

Free lunch and barista-crafted coffee

Subsidized gym membership

Job summary

Smartsourcing is seeking a full-time, onsite Sales Administrative Associate to support back-end administrative tasks. You will organize, upload, and prepare property documents in the system, ensuring records are accurate and accessible to agents, buyers, and vendors from PAR through Settlements.

You will manage high-volume email and task requests, update tasks in Agentbox, and apply approved AI tools responsibly to improve efficiency.

Qualifications

• Diploma or Bachelor's degree in Business Administration or related field preferred.
• Experience in administrative support, sales support, or coordination roles.

Responsibilities

• Organise, upload, process, and maintain property documents from PAR to Settlements.
• Manage high-volume email correspondence and task requests daily.
• Update and track tasks in Agentbox in real time.
• Escalate document errors, system issues, or SLA risks promptly.
• Maintain accuracy and organization across many concurrent tasks.
• Collaborate with sales agents and internal teams to meet client needs.

Skills

Administrative support

Document management

Email handling

Task management

AI readiness

Education

College-level education preferred

Diploma or Bachelor's advantageous

Tools

Agentbox

Job description

Smartsourcing is seeking a full-time, onsite Sales Administrative Associate to support back-end administrative tasks. You will organize, upload, and prepare property documents in the system, ensuring records are accurate and accessible to agents, buyers, and vendors from PAR through Settlements.

You will manage high-volume email and task requests, update tasks in Agentbox, and apply approved AI tools responsibly to improve efficiency.