Operations & Administrative Coordinator (AI‑Ready)

Smartsourcing Inc.; Cebu City; On-site; PHP 240,000 - 360,000; Full time

Benefits offered by this job

5-day Christmas Leave

Healthcare from Day 1

Free lunch and coffee

Subsidized gym membership

Community give-back programs

Personal development workshops

Job summary

Smartsourcing is seeking an Administrative Associate to support day-to-day operations, including notices, maintenance orders, system updates, and documentation. You’ll manage emails, calendars, and records, coordinate with contractors, and assist with special projects, ensuring accuracy and efficient workflows across owners corporation administration.

The role emphasizes AI readiness, data privacy, and professional accountability, with opportunities to grow in a growing team and a culture that

Qualifications

• College graduate in Business Administration or related field.
• Entry-level or early-career experience in administrative support.
• Proficient in calendar management, documentation, and stakeholder communication.

Responsibilities

• Manage calendars, appointments, and schedules for client teams.
• Provide general administrative support and maintain records.
• Coordinate with contractors and suppliers via email.
• Handle email correspondence and client communication.
• Maintain databases and filing systems.
• Support ad hoc projects and AI readiness.

Skills

Calendar management

Email management

Documentation

Stakeholder coordination

Communication

Administrative support

Education

College degree in Business Administration or related field

Tools

Email systems

Database management

Office Suite

Job description

Smartsourcing is seeking an Administrative Associate to support day-to-day operations, including notices, maintenance orders, system updates, and documentation. You’ll manage emails, calendars, and records, coordinate with contractors, and assist with special projects, ensuring accuracy and efficient workflows across owners corporation administration.

The role emphasizes AI readiness, data privacy, and professional accountability, with opportunities to grow in a growing team and a culture that