Sales Admin Coordinator

Ubitech Medical Solutions; Quezon City; On-site; PHP 223,200 - 334,800; Full time

Job summary

A healthcare solutions provider is seeking a Sales Administrative Staff member in Quezon City, Philippines to support office operations. Responsibilities include managing communication, organizing documents, coordinating meetings, and assisting with travel arrangements. The ideal candidate should have strong organizational and communication skills, as well as experience in data entry. This role is crucial for ensuring efficiency and productivity within the team.

Qualifications

• Experience in office management and administrative duties.
• Strong communication skills for interaction with customers and staff.
• Proficiency in data entry and document management.

Responsibilities

• Maintain organized office environment and manage administrative tasks.
• Handle communication, including calls and emails.
• Prepare and file documents accurately.
• Coordinate meetings and travel arrangements.
• Provide general administrative support.

Skills

Office organization

Communication

Data entry

Problem solving

Tools

Google Spreadsheets

Job description

Scope of Appointment

As a vital member of the company, the sales administrative staff will play a vital role in supporting the efficient functioning of our organization. He/She is responsible for a variety of administrative duties that support our team's overall performance and productivity.

Key Responsibilities

Office Management

• Maintain a well-organized and efficient office environment.
• Accomplish day to day administrative tasks to guarantee efficient workflow.

Communication Handling

• Manage incoming calls, emails, and correspondence.
• Effectively communicate with customers and management and colleagues.

Documentation And Filing

• Prepare and organize documents, reports, and presentations.
• Sales Invoice, Official Receipts, Billing Statements, Vouchers
• Maintain accurate and up-to-date filing systems for easy retrieval.

Meeting Coordination

• Schedule and coordinate meetings, including room setup and logistical arrangements.
• Prepare meeting agendas and document minutes as required.

Travel Arrangements

• Coordinate travel logistics for team members, including booking accommodations and transportation.

Data Entry And Record-Keeping

• Input and update data in relevant databases and systems.
• Google Spreadsheets
• Ensure accurate record-keeping for various administrative functions.

Administrative Support

• Provide general administrative support to team members as needed.
• Assist in the preparation of expense reports and financial documentation.

Customer Interaction

• Serve as a point of contact for customers and visitors, maintaining a professional and welcoming demeanor.

Problem Solving

• Address and resolve administrative issues promptly and effectively.
• Anticipate and proactively mitigate potential challenges.