Sales Admin / Cashier - XPENG

Private Advertiser; Quezon City; On-site; PHP 290,000 - 424,000; Full time

Job summary

Private Advertiser is seeking a detail-oriented Sales Admin / Cashier to support our automotive dealership’s sales operations. The role handles cashiering, invoicing, and coordination with internal teams to ensure smooth vehicle releases and accurate records.

The ideal candidate has automotive dealership experience, strong Excel skills, and the ability to manage multiple documentation tasks in a fast-paced environment.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, or related field preferred.
• At least 1–2 years of experience in sales administration, cashiering, or accounting support.
• Automotive dealership experience is required.
• Strong attention to detail and accuracy in financial transactions.
• Proficient in Microsoft Office, particularly Excel.

Responsibilities

• Assist Sales Team with day-to-day administrative and documentation requirements.
• Prepare and process sales-related documents (quotations, invoices, POs, receipts).
• Maintain complete and accurate customer and vehicle sales records.
• Coordinate with Sales Consultants, Accounting and Finance on vehicle releases and sales transactions.
• Monitor vehicle sales, customer payments, deposits, and balances.

Skills

Excel proficiency

Communication skills

Attention to detail

Multitasking

Education

Bachelor’s degree in Business Admin/Accounting/Finance

Tools

Microsoft Excel

Job description

Job Summary

We are looking for a detail-oriented and organized Sales Admin / Cashier to support our automotive dealership’s sales operations and handle cashiering and administrative responsibilities. The ideal candidate has experience in the automotive industry, preferably within a dealership, and is comfortable handling sales documentation, customer payments, invoicing, and coordination with internal teams.

Key Responsibilities

Sales Administration

• Assist the Sales Team with day-to-day administrative and documentation requirements.

• Prepare and process sales-related documents, including quotations, sales invoices, purchase orders, official receipts, and other necessary paperwork.

• Ensure completeness and accuracy of customer and vehicle sales records.

• Coordinate with Sales Consultants, Accounting, Finance, and other departments regarding vehicle releases and sales transactions.

• Monitor and maintain records of vehicle sales, customer payments, deposits, and outstanding balances.

• Assist in processing vehicle registration, insurance, financing, and other dealership-related documents when needed.

• Maintain organized and updated physical and digital filing systems.

• Prepare sales reports and other administrative reports as required.

Cashiering & Payment Handling

• Receive and process customer payments through cash, bank transfers, checks, credit/debit cards, and other approved payment channels.

• Issue official receipts and other payment-related documents accurately and promptly.

• Verify payment details and ensure transactions are properly recorded.

• Reconcile daily collections and coordinate discrepancies with Accounting/Finance.

• Safeguard cash, checks, and other payment instruments in accordance with company procedures.

• Assist customers with payment-related inquiries and provide proper documentation for completed transactions.

Customer & Dealership Support

• Assist customers with basic inquiries regarding payments, documents, and transaction requirements.

• Coordinate with Sales Consultants and other departments to ensure smooth vehicle release and turnover.

• Support the dealership in maintaining accurate customer and sales records.

• Perform other administrative and operational duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field is preferred.

• At least 1–2 years of experience in sales administration, cashiering, accounting support, or a similar role.

• Automotive dealership experience is required.

• Experience handling vehicle sales documentation and dealership transactions is an advantage.

• Strong attention to detail and accuracy in handling financial transactions and documents.

• Proficient in Microsoft Office, particularly Excel.

• Good communication and coordination skills.

• Organized, dependable, and able to handle multiple transactions simultaneously.

• Comfortable working in a fast-paced dealership environment.

• Willing to handle both administrative and cashiering responsibilities.

Preferred Experience

• Automotive dealership / car dealership

• Sales administration

• Vehicle invoicing and documentation

• Customer payment processing

• Cashiering and daily reconciliation

• Vehicle release and turnover coordination

• Automotive financing or insurance documentation