Sales Admin Assistant

Autohub Group of Companies; Taguig; Híbrido; PHP 240.000 - 360.000; Jornada completa

Descripción de la vacante

Autohub Group of Companies is seeking a Sales Admin Assistant to provide administrative and operational support to the Sales Department. You will ensure accurate processing of sales documents, monitor vehicle transactions, and maintain customer and sales records.

The role requires coordination with Accounting, Finance, Parts, Service, Logistics, and other departments, and on-site work in Bonifacio Global City, Taguig.

Formación

• Bachelor's degree in Business Administration, Marketing, Management, or related field.
• Experience in sales administration or automotive dealership is an advantage.
• Proficiency with Microsoft Office applications, especially Excel and Word.

Responsabilidades

• Process and maintain sales-related documents, including sales orders and invoices.
• Assist Sales Executives with administrative and documentation requirements.
• Monitor status of vehicle sales, reservations, and releases; coordinate with departments.

Conocimientos

Organizational skills

Time management

Detail-oriented

Communication skills

Coordination abilities

Ability to work under pressure

Educación

Bachelor's degree in Business Administration, Marketing, Management, or related field

Herramientas

Microsoft Office (Excel, Word)

Descripción del empleo

Sales Admin Assistant - Automotive

Job Summary
The Sales Admin Officer provides administrative and operational support to the Sales Department. The role ensures accurate processing of sales documents, monitoring of vehicle transactions, coordination with internal departments, and proper maintenance of customer and sales records.

Duties and Responsibilities

• Process and maintain sales-related documents, including sales orders, invoices, delivery documents, and vehicle release requirements.

• Assist Sales Executives with administrative and documentation requirements.

• Monitor the status of vehicle sales, reservations, releases, and customer requirements.

• Prepare daily, weekly, and monthly sales reports.

• Maintain accurate and updated customer and sales databases.

• Coordinate with Accounting, Finance, Parts, Service, Logistics, and other departments regarding sales transactions.

• Monitor vehicle inventory and coordinate unit availability with the Sales Team.

• Ensure completeness and accuracy of customer documents and sales files.

• Assist in scheduling vehicle releases, deliveries, and customer appointments.

• Encode sales transactions and update records in the company system.

• Follow up pending documents, payments, registrations, and other requirements related to vehicle sales.

• Handle customer inquiries and provide administrative assistance when needed.

• Maintain confidentiality of customer and company information.

• Perform other administrative duties assigned by the Sales Manager.

Qualifications

• Bachelor's degree in Business Administration, Marketing, Management, or a related field.

• With experience in sales administration, automotive dealership, or a related industry is an advantage.

• With 2 years related work experiences specially in automotive

• Proficient in Microsoft Office, particularly Excel and Word.

• Strong organizational and time-management skills.

• Detail-oriented and accurate in handling documents and data.

• Good communication and coordination skills.

• Able to work under pressure and meet deadlines.

• Customer-oriented, proactive, and reliable.

• Willing to work on-site and follow dealership schedules.

• Willing to work on 6 days workweek schedule

• Willing to work at Bonifacio Global City, Taguig