Sales Admin and Documentation Officer

NORTHACRE BUILDERS CORPORATION; Muntinlupa; On-site; PHP 420,000 - 620,000; Full time

Job summary

NORTHACRE BUILDERS CORPORATION in Metro Manila is seeking a Sales Admin and Documentation Officer to move every home sale from reservation to title transfer, handling buyer files, approved home loans, and broker payments, while supporting the sales and operations team.

The role emphasizes preparing and tracking loan documents, coordinating overseas buyers, maintaining audit-ready files, and keeping listings current on the website and social media pages.

Qualifications

• Bachelor's degree in Business Administration or Real Estate Management or related field.
• At least 3 years in real estate sales administration or documentation, including full reservation-to-title processing for bank-financed sales.
• Clear written and spoken English and Filipino; professional email to overseas buyers.

Responsibilities

• Guide buyers through bank and in-house financing applications, from requirements checklist to loan release.
• Prepare, track, and follow up loan documents with buyers and banks until approval and takeout.
• Coordinate documents for overseas and OFW buyers, including SPAs and apostilled/consularized papers.
• Prepare and monitor Reservation Agreements, Contracts to Sell, and Deeds of Absolute Sale.
• Coordinate title transfer: BIR CAR, transfer taxes, Registry of Deeds, and tax declaration updates.
• Keep an audit-ready file for every buyer and unit.
• Process broker and agent accreditation, including PRC license and document checks.
• Compute broker commissions, prepare release requests, and track payments.
• Receive buyer concerns and log in CRM; support Operations Manager’s calendar and filing.
• Prepare letters, memos, and reports for the sales and operations team.
• Keep listings, prices, and availability current on website and social media.

Skills

Real estate admin

Bilingual English/Filipino

CRM proficiency

Education

Bachelor's in Business Administration

Bachelor's in Real Estate Management

Tools

Google Workspace

Microsoft Office

CRM software

Job description

About the role

The Sales Admin and Documentation Officer moves every Northacre home sale from reservation to title transfer: complete buyer files, approved home loans, and accredited brokers paid correctly and on time. The role also supports the sales and operations team administratively and keeps the company's listings and pages current.

Key responsibilities

• Guide buyers through bank and in-house financing applications, from requirements checklist to loan release
• Prepare, track, and follow up loan documents with buyers and banks until approval and takeout
• Coordinate documents for overseas and OFW buyers, including Special Powers of Attorney and apostilled or consularized papers
• Prepare and monitor Reservation Agreements, Contracts to Sell, and Deeds of Absolute Sale
• Coordinate title transfer: BIR Certificate Authorizing Registration, transfer taxes, Registry of Deeds, and tax declaration updates
• Keep a complete, audit-ready file for every buyer and unit
• Process broker and agent accreditation, including PRC license and document checks
• Compute broker commissions against company policy, prepare release requests, and track payment status
• Receive buyer concerns on documentation, billing, turnover, and property issues, and log each in the CRM
• Manage the Operations Manager's calendar, correspondence, meeting notes, and document filing
• Prepare letters, memos, and reports for the sales and operations team
• Keep listings, prices, and availability current on the company website and social media pages.

About you

• Bachelor's degree in Business Administration, Real Estate Management, or a related field
• At least 3 years in real estate sales administration or documentation, including full reservation-to-title processing for bank-financed sales
• Working knowledge of the sale-to-title process: Contracts to Sell, Deeds of Absolute Sale, BIR CAR, and Registry of Deeds
• Clear written and spoken English and Filipino, including professional email to overseas buyers
• Proficient in Google Workspace or Microsoft Office; comfortable learning a CRM
• Highly organized, with strong follow-through on deadlines and paperwork

Preferred

• Experience with OFW or overseas buyers and their documentation.
• Experience processing broker accreditation and commissions.
• Basic experience updating a website or managing business social media pages.
• Prior work with a mid-sized developer, where roles overlap.