Sales Admin

Farm Fresh Milk Incorporated; San Juan; On-site; PHP 279,000 - 424,000; Full time

Job summary

Farm Fresh Milk Incorporated is seeking a Sales Administrative professional to support the Food Service team. You will handle documentation, order processing, and inquiries while coordinating with logistics, finance, and procurement to ensure smooth operation and timely deliveries.

The role requires a Bachelor's degree in business-related field and 1–2 years of sales support or admin experience. Proficiency in MS Office and familiarity with ERP or sales systems are essential.

Qualifications

• Bachelor's degree in Business Administration, Marketing, or related field.
• 1–2 years of experience in sales support, administration, or customer service (preferably in food service or FMCG).
• Proficient in MS Office and familiar with ERP or sales systems.
• Strong organizational skills with attention to detail.
• Good communication and interpersonal skills.
• Ability to multitask and work under pressure in a fast-paced environment.
• Team player with a proactive and service-oriented mindset.

Responsibilities

• Provide day-to-day administrative support to the Sales Manager and Food Service.
• Prepare and process sales documents including quotations, proposals, contracts, purchase orders, and invoices.
• Handle customer inquiries and coordinate with logistics, finance, and procurement to ensure timely delivery.
• Maintain accurate records of sales transactions, customer databases, and sales reports.
• Assist in monitoring sales performance, prepare forecasts, and generate periodic reports.
• Support in organizing promotional activities, events, and client presentations.
• Ensure compliance with company policies, pricing guidelines, and food service industry standards.
• Coordinate with operations and supply chain teams regarding product availability and delivery schedules.
• Perform other administrative duties as assigned by the Sales Manager.

Skills

MS Office

ERP familiarity

Sales systems

Education

Bachelor's degree in Business Administration/Marketing

Tools

ERP systems

Sales software

Job description

About the role

The Sales Administrative provides administrative and clerical support to the Food Service team. The role ensures smooth coordination of sales operations by handling documentation, order processing, customer inquiries, and coordination with internal departments to deliver excellent customer service and achieve sales targets.

Key responsibilities

• Provide day-to-day administrative support to the Sales Manager and Food Service

• Prepare and process sales documents including quotations, proposals, contracts, purchase orders, and invoices

• Handle customer inquiries and coordinate with relevant departments (logistics, finance, procurement) to ensure timely delivery of products and services

• Maintain accurate and updated records of sales transactions, customer databases, and sales reports

• Assist in monitoring sales performance, preparing sales forecasts, and generating periodic sales reports

• Support in organizing promotional activities, events, and client presentations

• Ensure compliance with company policies, pricing guidelines, and food service industry standards

• Coordinate with the operations and supply chain teams regarding product availability and delivery schedules

• Perform other administrative duties as may be assigned by the Sales Manager

About you

• Bachelor's degree in Business Administration, Marketing, or related field

• At least 1–2 years of experience in sales support, administration, or customer service (preferably in the food service or FMCG industry)

• Proficient in MS Office (Word, Excel, PowerPoint) and familiar with ERP or sales systems

• Strong organizational skills with keen attention to detail

• Good communication and interpersonal skills

• Ability to multitask and work under pressure in a fast-paced environment

• Team player with a proactive and service-oriented mindset