Sales Admin

NEPHILA WEB TECHNOLOGY INCORPORATED; Quezon City; On-site; PHP 240,000 - 420,000; Full time

Job summary

NEPHILA WEB TECHNOLOGY INCORPORATED in Manila is seeking a Sales Admin to support the sales team and ensure smooth sales operations. The role covers calendar management, contract drafting, CRM updates, invoicing coordination, and monthly reporting.

The ideal candidate has 1–2 years of Sales Admin experience, strong communication skills, and proficiency with Word, spreadsheets, CRM, and Google Workspace. Apply to join a results-driven team.

Qualifications

• 1–2 years of experience as Sales Admin.
• Degree in business-related courses.
• Excellent oral and written communication skills.
• Proficiency in Word, Spreadsheet, CRM, or similar tools.
• Analytical and numerical skills.
• Interpersonal and customer service skills.
• Smart and organized with computer literacy and internet savvy.

Responsibilities

• General administrative support: schedule meetings, manage calendars, organize files, handle correspondence.
• Assist sales reps with paperwork or follow-ups.
• Handle admin tasks and documentary requirements for accreditations, endorsements, and government/client bids.
• Update client directory/information in CRM.
• Draft, maintain, and update client contracts.
• Facilitate signing, notarization and delivery of contracts to clients.
• Printing and filing of contract agreements.
• Monitor contract expiration and renewal requirements.
• Prepare and submit monthly sales reports and CRM updates.
• Coordinate with accounting for invoice issuance and accuracy.

Skills

Communication skills

Oral and written communication

Analytical skills

Interpersonal skills

Education

Business-related degree

Tools

CRM

Google Workspace

Word processing

Spreadsheets

Job description

Summary of Position

The Sales Admin plays a crucial role in supporting the sales team and ensuring the smooth functioning of sales operations within an organization. Their primary responsibilities revolve around managing administrative tasks and providing essential support to the sales department.

Duties and Responsibilities:

• General administrative support — Schedule meetings, manage calendars, organize files/documents, handle correspondence, and assist sales reps with paperwork or follow-ups.
• Handle admin tasks and documentary requirements of clients such that accreditations, endorsements, and government/ client biddings.
• Update client directory/ information in CRM
• Draft, maintain, and update client contracts.
• Facilitate signing, notarization and delivery of contracts to clients.
• Printing and filing of contract agreements.
• Monitor contract expiration and facilitate client requirements for renewal.
• Prepare and submit a monthly report covering sales performance, CRM updates, and other relevant sales-related reports.
• Coordinate with the accounting department for the issuance and checking of the accuracy of invoice.

Qualifications:

• Degree in Business related courses such as business administration, marketing, advertising, office management and technology.
• 1-2 years experience as Sales Admin
• Excellent Oral and written communication skills
• Proficiency in industry standard software such as Word, Spreadsheet, CRM, or similar tools
• Analytical and numerical skills
• Interpersonal skills
• Customer service skills
• Smart and Organized
• Computer literate and internet savvy, Google workspace, and similar technologies
• Advance knowledge on sales reports and administrative record keeping