Sales Administrator

United Graphic Expression Corporation; Dasmariñas; On-site; PHP 180,000 - 300,000; Full time

Job summary

United Graphic Expression Corporation in Cavite is seeking a diligent Sales Administrative Assistant to support the sales and customer experience process. You will ensure accurate records, timely documentation, and smooth coordination between Sales, Customer Experience, and back-office functions.

Key duties include handling sales documents, updating databases, assisting billing, and preparing management reports, with a focus on organization, accuracy, and discretion in daily operations.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, or a related field.
• 1–3 years of experience in sales administration, documentation, or office support roles.
• Strong organizational skills and high attention to detail.
• Proficiency in MS Office (especially Excel) and administrative/ERP systems.

Responsibilities

• Prepare, process, and file sales-related documents (quotations, sales orders, contracts, delivery documents).
• Maintain and update the sales database, client records, and reporting trackers.
• Assist in preparing Accounts Receivable and billing documentation.
• Coordinate administrative requirements between Sales, Key Account Management, Customer Experience, and Finance.
• Support the Customer Service Supervisor in compiling performance and management reports.
• Handle general administrative tasks for the Sales & Marketing department (scheduling, correspondence, filing).
• Ensure compliance with document retention and internal process requirements.

Skills

Organizational skills

Attention to detail

Documentation management

Reliability

Discretion

Education

Business/Office Administration degree

Tools

MS Office

Excel

ERP systems

Job description

Job Summary

Provides administrative and documentation support across the sales and customer experience process, ensuring accurate records, timely documentation, and smooth coordination between Sales, Customer Experience, and back-office functions.

Key Responsibilities

• Prepare, process, and file sales-related documents (quotations, sales orders, contracts, delivery documents).
• Maintain and update the sales database, client records, and reporting trackers.
• Assist in preparing Accounts Receivable and billing documentation.
• Coordinate administrative requirements between Sales, Key Account Management, Customer Experience, and Finance.
• Support the Customer Service Supervisor in compiling performance and management reports.
• Handle general administrative tasks for the Sales & Marketing department (scheduling, correspondence, filing).
• Ensure compliance with document retention and internal process requirements.

Minimum Qualifications

• Bachelor’s degree in Business Administration, Office Administration, or a related field.
• 1–3 years of experience in sales administration, documentation, or office support roles.
• Strong organizational skills and high attention to detail.
• Proficiency in MS Office (especially Excel) and administrative/ERP systems.

Core Competencies

• Organization
• Accuracy
• Documentation management
• Reliability
• Discretion