Sales Admin

Rare Global Food Trading Corp.; Philippines; On-site; PHP 357,000 - 469,000; Full time

Benefits offered by this job

HMO

Paid Leave Credits

Company Events

Job summary

Rare Global Food Trading Corp. in the Philippines is seeking a proactive Sales Support Specialist to join our team. You will handle orders, respond to inquiries, and coordinate with Logistics and Warehouse to ensure on-time delivery.

You will maintain customer records, generate sales reports, and support campaigns with accuracy and attention to detail. This onsite role requires strong MS Office skills, CRM familiarity, and excellent communication; based at Santana Grove, Sucat, Parañaque City.

Qualifications

• Bachelor's degree in a related field.
• Experience in sales support, sales operations, customer service, order management, or similar.
• Familiarity with CRM systems, order management systems, and sales processes is an advantage.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Able to handle multiple tasks and prioritize work effectively.
• Customer-focused with good problem-solving skills.

Responsibilities

• Receive, process, and monitor customer sales orders accurately and within required timelines.
• Respond to customer inquiries, requests, and concerns in a professional and timely manner.
• Coordinate with Logistics and Warehouse to ensure accurate order fulfillment and on-time delivery.
• Follow up on pending orders, delivery schedules, and unresolved customer concerns.
• Maintain accurate customer records, sales documents, and transaction histories.
• Prepare sales reports, summaries, and other documentation required by management.
• Monitor order status, payment receipts, and pending transactions.
• Follow up on outstanding transactions and coordinate with relevant departments to resolve discrepancies.
• Identify gaps or issues in sales processes and recommend practical solutions to improve efficiency.
• Assist in resolving order discrepancies, product returns, delivery delays, and other customer-related concerns.
• Ensure proper documentation, coordination, and follow-through for all reported issues.
• Collaborate with Sales, Finance, Logistics, Warehouse, Marketing, and Operations teams to support smooth business operations.
• Assist in implementing sales campaigns, promotions, events, and other sales initiatives as needed.
• Provide administrative and operational support to the Sales Department to ensure efficient daily operations.

Skills

CRM experience

MS Office

Communication

Time management

Attention to detail

Order management

Sales support

Education

Bachelor's Degree in Business Administration

Tools

CRM systems

Order management system

Excel

Job description

Key Responsibilities

1. Customer Support & Order Management

• Receive, process, and monitor customer sales orders accurately and within the required timelines.

• Respond to customer inquiries, requests, and concerns in a professional and timely manner.

• Coordinate with the Logistics and Warehouse teams to ensure accurate order fulfillment and on-time delivery.

• Follow up on pending orders, delivery schedules, and unresolved customer concerns.

2. Sales Documentation & Reporting

• Maintain accurate and updated customer records, sales documents, and transaction histories.

• Prepare sales reports, summaries, and other documentation required by management.

• Monitor order status, payment receipts, and pending transactions.

• Follow up on outstanding transactions and coordinate with the relevant departments to resolve discrepancies.

3. Problem-Solving & Process Improvement

• Identify gaps or issues in sales processes and recommend practical solutions to improve efficiency.

• Assist in resolving order discrepancies, product returns, delivery delays, and other customer-related concerns.

• Ensure proper documentation, coordination, and follow-through for all reported issues.

4. Coordination & Team Support

• Collaborate with Sales, Finance, Logistics, Warehouse, Marketing, and Operations teams to support smooth business operations.

• Assist in implementing sales campaigns, promotions, events, and other sales initiatives as needed.

• Provide administrative and operational support to the Sales Department to ensure efficient daily operations.

Requirements

Qualifications

• Bachelor's Degree in Business Administration, Marketing, Sales Management, or a related field.

• With experience in sales support, sales operations, customer service, order management, or a related role.

• Familiarity with CRM systems, order management systems, and sales processes is an advantage.

• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Strong attention to detail and accuracy.

• Able to handle multiple tasks and prioritize work effectively.

• Customer-focused with good problem-solving skills.

• Willing to work flexible hours during peak sales periods when needed

• Willing to work onsite at Santana Grove, Sucat, Parañaque City.

Benefits

• HMO
• Paid Leave Credits
• Company Events