Sales Admin

3E Hitech Solutions Inc.; Makati; On-site; PHP 240,000 - 320,000; Full time

Job summary

3E Hitech Solutions Inc. is seeking a Sales Administrative Assistant in Makati to support the sales team with data entry, CRM maintenance and client communications.

The role involves processing inquiries, quotations and orders, coordinating meetings, and ensuring accurate documentation across departments. You will also assist with travel arrangements, expense tracking and event support.

Qualifications

• Maintain accurate sales records and client databases.
• Process inquiries, quotations and orders with complete documentation.
• Coordinate scheduling for meetings and follow-ups.
• Provide professional support via email, phone and other channels.
• Collaborate with finance, operations and customer service to ensure smooth order processing.
• Keep organized filing systems, digital and physical, compliant with policies.
• Assist with scheduling, expense tracking and travel arrangements.
• Support sales events, trade shows and client meetings as needed.

Responsibilities

• Maintain and update client databases and CRM records for data integrity.
• Process customer inquiries, quotations and orders accurately and timely.
• Schedule sales meetings, presentations and follow-up calls across multiple reps.
• Handle customer communications via email, phone and other channels professionally.
• Coordinate with finance, operations and customer service to ensure smooth order processing.
• Keep filing systems organized and compliant with company policies.
• Assist with scheduling, expense tracking and travel arrangements for the team.
• Assist in organizing sales events and client meetings as required.

Skills

CRM software

Data entry

Customer service

Scheduling

Communication

Cross-functional coordination

Document management

Travel arrangements

Event coordination

Tools

MS Office

CRM software

Job description

• Manage and maintain accurate sales records, client databases and CRM systems to ensure data integrity and accessibility for the sales team

• Process customer inquiries, quotations and orders in a timely and professional manner, ensuring all documentation is complete and accurate

• Coordinate scheduling for sales meetings, presentations and follow-up calls, managing calendars for multiple sales representatives

• Handle customer communications via email, phone and other channels, providing professional support and addressing routine inquiries

• Coordinate with other departments including finance, operations and customer service to ensure smooth order processing and delivery

• Maintain organized filing systems, both digital and physical, ensuring all sales documentation is easily retrievable and compliant with company policies

• Assist with administrative tasks including scheduling, expense tracking and travel arrangements for the sales team

• Support the organization and execution of sales events, trade shows and client meetings as required