Sales Admin

We Search Searchers Staffers Corp; Makati; On-site; PHP 300,000 - 600,000; Full time

Job summary

We Search Searchers Staffers Corp in Makati, Philippines is seeking a Sales Administration Coordinator to support sales, procurement and logistics. You will prepare quotations, sales orders and purchase orders, coordinate with suppliers and internal teams, track shipments and maintain records; strong MS Office and ERP knowledge preferred.

The role requires a Bachelor’s degree and a detail-oriented, process-driven mindset to ensure timely and accurate documentation and delivery.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• Experience in sales administration, logistics coordination, or procurement support.
• Strong organizational skills with attention to detail and accuracy.
• Proficiency in MS Office applications (Excel, Word, PowerPoint); familiarity with ERP systems is an advantage.
• Excellent communication and coordination skills for working with suppliers and internal teams.
• Ability to manage multiple tasks and meet deadlines in a fastpaced environment.
• Knowledge of importation procedures and compliance requirements is a plus.
• Problemsolving mindset with initiative in resolving order and delivery issues.
• Teamoriented, adaptable, and willing to take on additional responsibilities as needed.

Responsibilities

• Prepare and process sales documents such as quotations, sales orders, and purchase orders.
• Coordinate with suppliers, logistics partners, and internal teams to ensure smooth operations.
• Manage shipment schedules, delivery coordination, and inventory tracking with the logistics team.
• Generate and maintain accurate sales reports, invoices, and related documentation on time.
• Support importation and procurement activities, including compliance and shipment monitoring.
• Track logistics activities and delivery timelines to secure timely distribution of goods.
• Maintain updated records of sales transactions, inventory movements, and supplier communications.
• Provide administrative and operational support to Sales and Operations teams.
• Assist in resolving order, delivery, and supplier issues to uphold customer satisfaction.
• Perform additional tasks assigned by management as needed.

Skills

Sales administration

Logistics coordination

Procurement support

Organizational skills

Communication skills

Multitasking

Importation knowledge

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office

ERP systems

Job description

• Bachelor’s degree in Business Administration, Management, or related field

• Experience in sales administration, logistics coordination, or procurement support

• Strong organizational skills with attention to detail and accuracy

• Proficiency in MS Office applications (Excel, Word, PowerPoint); familiarity with ERP systems is an advantage

• Excellent communication and coordination skills for working with suppliers and internal teams

• Ability to manage multiple tasks and meet deadlines in a fastpaced environment

• Knowledge of importation procedures and compliance requirements is a plus

• Problemsolving mindset with initiative in resolving order and delivery issues

• Teamoriented, adaptable, and willing to take on additional responsibilities as needed

Responsibilities:

• Prepare and process sales documents such as quotations, sales orders, and purchase orders.

• Coordinate with suppliers, logistics partners, and internal teams to ensure smooth operations.

• Manage shipment schedules, delivery coordination, and inventory tracking with the logistics team.

• Generate and maintain accurate sales reports, invoices, and related documentation on time.

• Support importation and procurement activities, including compliance and shipment monitoring.

• Track logistics activities and delivery timelines to secure timely distribution of goods.

• Maintain updated records of sales transactions, inventory movements, and supplier communications.

• Provide administrative and operational support to Sales and Operations teams.

• Assist in resolving order, delivery, and supplier issues to uphold customer satisfaction.

• Perform additional tasks assigned by management as needed.