Sales

CJVR Group, Inc.; Victoria; On-site; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Opportunities for promotion

Job summary

CJVR Group, Inc. is seeking a Project Sales & Documentation administrator to support the Sales and Marketing team in managing project sales from reservation to turnover.

You will prepare and review buyer documents, coordinate with buyers, agents, brokers, and internal departments, and ensure DHSUD compliance. The role requires a Bachelor's degree in business or related field, 1–2 years in real estate sales administration, strong organizational and communication skills, and proficiency with

Qualifications

• Bachelor's degree in a related field.
• 1–2 years in real estate sales administration or coordination.
• Familiarity with real estate sales processes and documentation.
• Basic knowledge of housing loan processing and DHSUD regulations.
• Strong organizational and documentation skills.
• Excellent communication and coordination abilities.
• Proficiency in Microsoft Office.

Responsibilities

• Prepare, review, and process buyer documents including Reservation Agreements, Contracts to Sell, and Buyer Information Sheets.
• Ensure completeness and accuracy of buyer requirements before submission to management and other departments.
• Act as the main point of coordination between clients, sales agents, brokers, and internal departments.
• Track and monitor sales transactions from reservation to contract signing and turnover.
• Maintain updated sales records, buyer profiles, and unit inventory status.
• Monitor buyers' payment schedules and coordinate with the Accounting Department for payment verification.
• Assist buyers in preparing requirements for housing loan applications with banks and government housing agencies.
• Prepare and submit daily, weekly, and monthly sales reports.
• Ensure sales documentation complies with regulations and requirements of the Department of Human Settlements and Urban Development (DHSUD).
• Coordinate with Accounting, Legal, and Project Management departments.

Skills

Organizational skills

Documentation skills

Communication skills

Coordination skills

MS Office proficiency

Education

Bachelor's Degree in Business Administration, Marketing, Real Estate Management, or related field

Tools

Microsoft Office

Job description

About the role

The Project Sales & Documentation provides administrative and operational support to the Sales and Marketing Department in managing project sales transactions. The role ensures accurate documentation, proper coordination with buyers, sales agents, brokers, and internal departments, and compliance with regulatory requirements set by the Department of Human Settlements and Urban Development (DHSUD). The position also assists in monitoring sales performance, maintaining sales records, and facilitating smooth processing of buyer transactions from reservation to unit turnover.

Key responsibilities

• Prepare, review, and process buyer documents including Reservation Agreements, Contracts to Sell, and Buyer Information Sheets

• Ensure completeness and accuracy of buyer requirements before submission to management and other departments

• Act as the main point of coordination between clients, sales agents, brokers, and internal departments

• Track and monitor sales transactions from reservation to contract signing and turnover

• Maintain updated sales records, buyer profiles, and unit inventory status

• Monitor buyers' payment schedules and coordinate with the Accounting Department for payment verification

• Assist buyers in preparing requirements for housing loan applications with banks and government housing agencies

• Prepare and submit daily, weekly, and monthly sales reports

• Ensure sales documentation complies with regulations and requirements of the Department of Human Settlements and Urban Development (DHSUD)

• Coordinate with Accounting, Legal, and Project Management departments

About you

• Bachelor's Degree in Business Administration, Marketing, Real Estate Management, or any related field

• At least 1–2 years experience in real estate sales administration, sales coordination, or related role is preferred

• Familiarity with real estate sales processes and documentation

• Basic knowledge of housing loan processing and buyer documentation

• Understanding of regulatory compliance requirements from the Department of Human Settlements and Urban Development (DHSUD)

• Strong organizational and documentation skills

• Excellent communication and coordination skills

• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint)

• Attention to detail and ability to manage multiple transactions simultaneously

Benefits

• Opportunities for promotion