Reporting and Recruitment Systems Administrator

GoTeam

Philippines

Hybrid

PHP 812,000 - 973,000

Full time

13 hours ago

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Benefits offered by this job

Laptop + second monitor

HMO coverage (dependent options)

Wellness programs

Leave benefits

Team events

Job summary

GoTeam is seeking a Reporting and Recruitment Systems Administrator to serve as the operational data hub for our fast-paced recruitment firm. You will ensure accurate commission figures, system access, and timely reporting to support director decisions and consultant performance.

Hybrid work from IT Park Cebu City or remote outside Cebu is available. You will own recurring reports, manage Bullhorn data, and collaborate with stakeholders to flag discrepancies early.

Qualifications

Hands-on Bullhorn experience or similar tool for records, placements and reporting.
Background in recruitment, staffing, or sales-driven environment with urgency and accuracy.
Experience preparing or checking commission or payroll-adjacent data with attention to detail.

Responsibilities

Own weekly, monthly, and quarterly reports and dashboards.
Manage data feeding commission decisions and payroll summaries.
Maintain Bullhorn records, perform bulk data loads and support automation workflows.
Document recurring tasks and support system improvements.

Skills

Bullhorn experience

Recruitment CRM

Data accuracy

Excel skills

Clear communication

Hybrid work

Tools

Bullhorn

Dataloader

Broadbean

SEEK

VXT

TextUs

Cube

Sourcr

Job description

Reporting and Recruitment Systems Administrator (Up to ₱80K | WFH - Outside Cebu/ Hybrid - Within Cebu | Day Shift | FREE AI Certification)

Remote (Residing outside Cebu) or Hybrid - IT Park (Residing within Cebu) | Day Shift | 8:00 AM–5:00 PM | Monday–Friday

You are the operational data hub of a fast-paced recruitment firm — the person consultants turn to when they need accurate commission figures, system access, and reporting outputs. Your work directly supports director decision-making and consultant performance visibility, which means the stakes on accuracy and responsiveness are high every single day.

You are expected to collate data correctly, check that everything aligns, flag discrepancies before they escalation, communicate clearly when someone needs information fast and multi-platform system administration. Best suited for someone who is systems-confident, worked in a recruitment or sales-driven business, understands the urgency that comes with that environment, and takes quiet pride in being the most reliable person in the room.

YOU’RE LIKELY A STRONG FIT IF YOU HAVE

Hands-on Bullhorn experience or a similar tool — navigating records, categories, placements, and reporting outputs; recruitment CRM experience in a staffing firm is the minimum acceptable baseline
Background in a recruitment, staffing, or sales-driven business environment where urgency and accuracy coexist
Experience preparing or checking commission, payroll-adjacent, or performance data — with the attention to detail to catch misalignments before they reach decision-makers
Strong Microsoft Excel skills used in a live reporting or data-checking context
Clear, confident communication — written and verbal — with the ability to read when someone needs a fast answer versus a thorough one
Availability to work on a hybrid schedule from IT Park, Cebu City (8:00 AM–5:00 PM, Monday–Friday); only candidates outside Cebu considered for full remote.

STRONG SIGNALS

Experience with Bullhorn Automation or Dataloader (bulk data tools)
Familiarity with recruitment advertising platforms — Broadbean, SEEK, or equivalent
Experience with VXT, TextUs, Cube, Sourcr, or Employment Hero
Track record managing month-end reporting deadlines in a high-pressure environment
Experience as a systems point-of-contact or knowledge owner for business software platforms
Background preparing board or management-level reporting packs

RESPONSIBILITY PILLARS

Reporting and business data

You own the recurring reporting calendar — directors and consultants rely on your outputs being accurate and on time, every time.

Prepare and maintain weekly, monthly, and quarterly reports: ABC reports, consultant activity data, temp actuals, profit share, RDO eligibility, and board packs
Build and update Cube dashboards and reporting outputs
Maintain org charts, master temp reference lists, and RDO eligibility data

Commission and payroll-adjacent support

You manage the data that feeds commission and payroll decisions — collating placements, splits, leave, and RDO eligibility into a clean summary that directors approve and send to payroll.

Maintain and update the monthly commission spreadsheet — tracking placements, splits, and any adjustments throughout the month
Review leave usage and RDO eligibility against targets; prepare end-of-month director summaries
Verify reimbursements, salary sacrifice, and paid invoice data relevant to commission processing
Respond to director and consultant queries about commission data accurately and promptly

Bullhorn administration and data integrity

You keep the recruitment CRM clean, current, and usable — consultants source reporting data from Bullhorn, so its accuracy directly affects their work.

Create, update, and maintain records for candidates, clients, jobs, and placements
Execute bulk data loads and note uploads via Dataloader
Support Bullhorn Automation workflows, integrations, and data issue resolution
Prepare and send Eshots through Bullhorn Automation

You manage platform access across the business — and over time, you become the internal knowledge expert that software vendors engage with directly.

Set up, update, and deactivate users across Bullhorn, Broadbean, SEEK, VXT, Cube, TextUs, and Sourcr
Manage posting limits, call forwarding, and text limits per platform requirements
Represent the business in vendor discussions and platform support calls

Process improvement and documentation

You identify gaps, document recurring tasks, and support system improvements that make the consulting team's job easier.

Document key recurring tasks to ensure continuity and reduce key-person dependency
Flag data inconsistencies and resolve system or reporting queries with internal stakeholders
Support automation updates, system changes, and integration troubleshooting

ABOUT THE CLIENT

An Australia-based recruitment firm provides permanent and temporary staffing solutions to employers across multiple industry sectors. Known for structured consultant performance frameworks and long‑term client relationships, the offshore operations team works within defined reporting cycles, documented processes, and clear escalation paths.

ACCELERATE YOUR PERSONAL GROWTH

Company‑provided laptop + second monitor
Industry‑best HMO for 1 dependent + extended dependents (₱300,000 coverage, private room, ₱10,000 vision and medicine reimbursement)
Option to enroll up to 4 additional dependents via salary deduction
Membership in GoTeam Sports Club, Yoga, and Wellness Programs

UNLOCK YOUR POSSIBILITY