Project Coordinator/Sales Coordinator
GoTeam
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Benefits offered by this job
Job summary
GoTeam is seeking a Project Coordinator/Sales Coordinator in the Philippines for a remote, dayshift role (6:00 AM – 3:00 PM). You will review construction opportunities, translate plans into BOQs, and keep CRM records up to date while supporting the sales team.
You will work with Business Development Managers, ensuring accurate numbers and documentation for timely quotations and handovers.
Qualifications
- Review project opportunities from BCI/EstimateOne and translate into BOQs.
- Read plans and specs and maintain airtight CRM records.
- Coordinate with Business Development Managers to prepare quotes.
Responsibilities
- Screen incoming opportunities for fit and prepare BOQs.
- Identify project contacts and schedule tender activities.
- Attach plans and tender data to each deal in HubSpot and hand over to BDMs.
Skills
Education
Tools
Job description
As a Project Qualification Coordinator, you're the critical first step in turning raw construction leads into sales-ready opportunities. You review incoming project opportunities from platforms like BCI and EstimateOne, dig into plans and specifications, and translate them into clear bills of quantities that set up the sales team for success.
This is a desk-based, detail-driven role built for someone who's comfortable working independently, reading construction and landscape documentation, and keeping CRM records airtight. You'll work closely with Business Development Managers, giving them everything they need — the right contacts, the right numbers, the right documents — before a single sales conversation happens.
- At least 3 years of experience in construction, estimating, tendering, project coordination, drafting, or sales support (or a similar role)
- Good understanding of construction stages, tender processes, and project timeframes
- Strong attention to detail and confidence working with large amounts of project information
- Clear written and spoken English for professional email and phone communication
- Ability to manage multiple projects and deadlines while maintaining accurate records
- Experience using Microsoft 365 and a CRM or project database
- Reliable internet, suitable equipment, and a professional remote working environment
- Ability to read construction, architectural, civil, or landscape plans
- Experience matching drawings with schedules and specification documents
- Experience preparing BOQs, quantity take-offs, or tender summaries
- Experience with HubSpot, BCI Central, EstimateOne, or similar platforms
- A qualification in construction, architecture, landscape architecture, engineering, quantity surveying, or drafting
You own the first read on every incoming opportunity, screening it for fit before it moves further down the pipeline.
- Review new project opportunities from BCI, EstimateOne, and other approved sources
- Check project scope, construction stage, tender dates, and expected purchasing timeframes
- Review construction and landscape plans, schedules, and specifications to identify relevant products
You ensure every opportunity is backed by accurate numbers and the right people to talk to.
- Prepare a clear bill of quantities showing products and quantities required for quotation
- Identify the correct project contacts, including designers, builders, contractors, developers, and councils
- Contact project stakeholders by email or phone when details or documents need to be confirmed
You maintain the system of record and make sure nothing gets lost between qualification and sale.
- Create and update accurate company, contact, and deal records in HubSpot
- Attach the latest available plans, specifications, schedules, and tender information to each deal
- Provide the BDM with a clear handover covering the project, contacts, BOQ, quote deadline, timeframe, and next action
- Keep assigned deals current and follow up on missing information as required
GoTeam is a people-first outsourcing company that connects Filipino professionals with global career opportunities. We provide long-term roles, competitive benefits, career development support, and access to AI upskilling through Project 100K – AI Certification for the Philippines.
At GoTeam, you are not just applying for a job. You are joining a community built around growth, purpose, wellness, and future-ready work.
- Company-provided laptop + second monitor
- Industry-best HMO for 1 dependent + extended dependents (₱300,000 coverage, private room, ₱10,000 meds reimbursement)
- Option to enroll up to 4 additional dependents via salary deduction
- Membership in GoTeam Sports Club, Yoga, and Wellness Programs
- Prorated 5 days Vacation Leave + 5 days Sick Leave upon regularization
- 5 Service Incentive Leave (SIL) days upon first work anniversary (convertible to cash if unused)
- Salary loan access (post-regularization)
- Employee discounts, raffles, and Day-1 welcome gift
- Opportunity to win a trip to Bali through company programs
- ₱10,000 referral bonus + opportunity to win a trip to Bali
- Monthly gratitude events, team dinners, and leadership talks
- 24/7 financial, legal, and counseling support (up to 4 family members)
- Free telemedicine consultations
- Virtual family events and prize opportunities
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