Reporting and Recruitment Systems Administrator

GoTeam; Manila; Hybrid; PHP 812,000 - 973,000; Full time

Benefits offered by this job

Free AI Certification

HMO coverage (₱200k)

Life insurance ₱1M

Hybrid work model

Job summary

GoTeam is seeking an experienced Reporting and Recruitment Systems Administrator to ensure accurate commission figures, access control, and robust reporting. You will manage Bullhorn data, perform bulk data loads, and support system integrations in a fast-paced recruitment environment.

The role emphasizes data integrity, timely boards packs, and clear communication with directors and consultants, with hybrid work from IT Park Cebu City or remote outside Cebu.

Qualifications

• Hands-on Bullhorn experience or similar tool for records, categories, placements, and reporting outputs.
• Background in recruitment, staffing, or sales-driven business with urgency and accuracy.
• Experience preparing/validating commission, payroll-adjacent, or performance data with attention to detail.
• Strong Microsoft Excel skills used in live reporting or data-checking contexts.
• Clear, confident written and verbal communication for fast vs thorough responses.
• Willingness to work a hybrid schedule from IT Park Cebu City; remote outside Cebu allowed.

Responsibilities

• Own recurring reporting calendar; ensure outputs are accurate and timely for directors and consultants.
• Prepare and maintain weekly, monthly, and quarterly reports (ABC, activity data, actuals, board packs).
• Build and update Cube dashboards and reporting outputs.
• Maintain temp references, org charts, and RDO eligibility data.

Skills

Bullhorn experience

Recruitment CRM

Excel

Month-end reporting

Clear communication

Hybrid work readiness

Tools

Bullhorn Automation

Dataloader

Broadbean

SEEK

VXT

TextUs

Cube

Sourcr

Employment Hero

Job description

Reporting and Recruitment Systems Administrator (Up to ₱80K | WFH - Outside Cebu/ Hybrid - Within Cebu | Day Shift | FREE AI Certification)

Remote (Residing outside Cebu), Hybrid- IT Park (Residing within Cebu)| Day Shift | 8:00 AM–5:00 PM | Monday–Friday

You are the operational data hub of a fast-paced recruitment firm — the person consultants turn to when they need accurate commission figures, system access, and reporting outputs. Your work directly supports director decision-making and consultant performance visibility, which means the stakes on accuracy and responsiveness are high every single day.

You are expected to collate data correctly, check that everything aligns, flag discrepancies before they elevate, communicate clearly when someone needs information fast and multi-platform system administration. Best suited for someone who is systems-confident,worked in a recruitment or sales-driven business, understands the urgency that comes with that environment, and takes quiet pride in being the most reliable person in the room.

You’re Likely a Strong Fit If You Have

• Hands-on Bullhorn experience or a similar tool — navigating records, categories, placements, and reporting outputs; recruitment CRM experience in a staffing firm is the minimum acceptable baseline

• Background in a recruitment, staffing, or sales-driven business environment where urgency and accuracy coexist

• Experience preparing or checking commission, payroll-adjacent, or performance data — with the attention to detail to catch misalignments before they reach decision-makers

• Strong Microsoft Excel skills used in a live reporting or data-checking context

• Clear, confident communication — written and verbal — with the ability to read when someone needs a fast answer versus a thorough one

• Availability to work on a hybrid schedule from IT Park, Cebu City (8:00 AM–5:00 PM, Monday–Friday); only candidates outside Cebu considered for full remote.

Strong Signals

• Experience with Bullhorn Automation or Dataloader (bulk data tools)

• Familiarity with recruitment advertising platforms — Broadbean, SEEK, or equivalent

• Experience with VXT, TextUs, Cube, Sourcr, or Employment Hero

• Track record managing month-end reporting deadlines in a high-pressure environment

• Experience as a systems point-of-contact or knowledge owner for business software platforms

• Background preparing board or management-level reporting packs

Responsibility Pillars

Reporting and business data

You own the recurring reporting calendar — directors and consultants rely on your outputs being accurate and on time, every time.

• Prepare and maintain weekly, monthly, and quarterly reports: ABC reports, consultant activity data, temp actuals, profit share, RDO eligibility, and board packs

• Build and update Cube dashboards and reporting outputs

• Maintain org charts, master temp reference lists, and RDO eligibility data

Commission and payroll-adjacent support

You manage the data that feeds commission and payroll decisions — collating placements, splits, leave, and RDO eligibility into a clean summary that directors approve and send to payroll.

• Maintain and update the monthly commission spreadsheet — tracking placements, splits, and any adjustments throughout the month

• Review leave usage and RDO eligibility against targets; prepare end-of-month director summaries

• Verify reimbursements, salary sacrifice, and paid invoice data relevant to commission processing

• Respond to director and consultant queries about commission data accurately and promptly

Bullhorn administration and data integrity

You keep the recruitment CRM clean, current, and usable — consultants source reporting data from Bullhorn, so its accuracy directly affects their work.

• Create, update, and maintain records for candidates, clients, jobs, and placements

• Execute bulk data loads and note uploads via Dataloader

• Support Bullhorn Automation workflows, integrations, and data issue resolution

• Prepare and send Eshots through Bullhorn Automation

System user management

You manage platform access across the business — and over time, you become the internal knowledge expert that software vendors engage with directly.

• Set up, update, and deactivate users across Bullhorn, Broadbean, SEEK, VXT, Cube, TextUs, and Sourcr

• Manage posting limits, call forwarding, and text limits per platform requirements

• Represent the business in vendor discussions and platform support calls

Process improvement and documentation

You identify gaps, document recurring tasks, and support system improvements that make the consulting team's job easier.

• Document key recurring tasks to ensure continuity and reduce key-person dependency

• Flag data inconsistencies and resolve system or reporting queries with internal stakeholders

• Support automation updates, system changes, and integration troubleshooting

About the Client

An Australia-based recruitment firm provides permanent and temporary staffing solutions to employers across multiple industry sectors. Known for structured consultant performance frameworks and long-term client relationships, the offshore operations team works within defined reporting cycles, documented processes, and clear escalation paths.

Benefits of GOTEAM

Accelerate Your Personal Growth

• Company-provided laptop + second monitor

• Industry-best HMO for 1 dependent + extended dependents (₱200,000 coverage, private room, ₱10,000 meds reimbursement)

• Option to enroll up to 4 additional dependents via salary deduction

• ₱1M life insurance coverage

• Membership in GoTeam Sports Club, Yoga, and Wellness Programs

Unlock Your Possibility

• Prorated 5 days Vacation Leave + 5 days Sick Leave upon regularization

• 5 Service Incentive Leave (SIL) days upon first work anniversary (convertible to cash if unused)

• Salary loan access (post-regularization)

• Employee discounts, raffles, and Day-1 welcome gift

• Opportunity to win a trip to Bali through company programs

Live Your Purpose

• Join GoTeam Cares volunteer programs

• ₱10,000 referral bonus

• Monthly gratitude events, team dinners, and leadership talks

Your Family’s Benefits

• 24/7 financial, legal, and counseling support (up to 4 family members)

• Free telemedicine consultations

• Virtual family events and prize opportunities

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